Free Microsoft Outlook Resources & Whitepapers

Delete all entries Results


I had a cluster Exchange 2003, and i migrated all to a new cluster, and when I have ok the new cluster Echange 2003, the server with first Exchange offline, i can't put on! and my problem is that i can't delete this server from my site Exchange organization, because don't have line.
It's possible delete with any tool? or anyway?
I try delete the entries in Active Directory but not succesfull.

thank you!

Microsoft has just fixed an instance of a known problem in exchange - as described in :

The comment from Jason Krueger gives me an answer to a perplexing issue I've been trying to resolve. We're using Exchange Server 2003 with Outlook 2003, when you use the Outlook client to add a Delegate and then subsequently delete the delegate account from Active Directory you run into the issue where other users get NDR's to meeting request that are sent to the mailbox of the user that had the (now deleted) delegate account.

Unfortunately you can't remove the delegate from the list (using Microsoft Outlook - Tools - Options - Delegates) as it has already been removed for you. Sadly the hidden rule which forwards the message appears to have NOT been removed! It's very frustrating.

I've found that if you run "outlook.exe /cleanserverrules" it does remove the rule - but this is no good as it deletes ALL your server rules - not ideal!

So do you guys have any idea how you can view/remove Hidden Server Rules? If you know how to do this I'd love to know :)

Actually, in SRX 050914 602804, MS provided a solution instantly using MFCmapi. Can't find an article. tho. What is really needed is a general fix so that when a user is deleted out of AD/ExchOrg their delegations are removed. In the meantime, the LIDFDE code in the above article doesn't seem to work. We'd like to use it to find all those delagates out there for people who have been removed from our systems. We came across one because an individual bitched about people bitching to her about NDRs. I'm sure others are wasting time trying to figure out why they're getting these seemingly spurious msgs about people who are no longer here. It wastes our time (and money) and creates ill will toward IT and the company in general.

So 2 questions - why does this continue to happen//can/has MS fixed this? can anyone help with the code - no matter how i tweak it around, I get:

Connecting to ""
Logging in as current user using SSPI
Exporting directory to file delegates.txt
Searching for entries...
Writing out entries
No Entries found
The command has completed successfully

Hello there,

Environment is a single Exchange 2003 Server that over the years was a
Exch2k, 5.5, etc. We are doing a little cleanup on our system public folders
and noticed that there are three "EventConfig_ServerName" entries under the
"Events Root" folder in ESM. The ServerName's for all three are for old or
temporary (used during our migrations) servers.

1. Are "EventConfig" and the "Events Root" folders even even used in post
5.5 flavors of Exchange?
2. Can they, or at least can the "EventConfig" entries be deleted?
3. Should there be an "EvenConfig" entry with the current server name in it?

Thank you,



This is in SBS 2003, but I fugured that it was an Exchange issue. A client
was sharing their calendar and decided to import everything into a calendar
in the public folders. Now when another person tries to delte ot edit those
entries they get the message below. It only happens on the imported entrties
not on the ones added since the import.

I have check the permissions to the public folders in the Exchange System
Manager and have not been able to correct this problem. Any suggestions?
(I'lm posting this in the SBS, ExchangeAdmin and Outlook forums)


Your message did not reach some or all of the intended recipients.

Subject: FW: Trial: Third Party/Cross Defendant's Experts to be
Deposed by Today

Sent: 12/13/2005 9:35 AM

The following recipient(s) could not be reached:

D&M Calendar on 12/13/2005 9:35 AM

You do not have permission to send to this recipient. For
assistance, contact your system administrator.


I have calendar item in the public folder and someone accidently made all owners an publisher editor.

I had to created a new item and imported all entries from the old calendar into the new one. Now is there a way to delete the old calendar item?


Hi All,
After adding a newsgroup feed to my Exchange 2000 server, and allowing all groups to be added (doh ) I would now like to know how to remove all the entries from the public folders list, (the newsgroups generated far too many virus alerts in groupshield for my liking ).
I have removed the feed so far, but cannot find a way of deleteing the enormous list of newsgroups.

Thanks in advance,

John Verdon.

Hello all,

I have a problem with Calendar entries in Outlook 2003 with the Live Meeting
2005 plug in. When I send out invitations for a Live Meeting, the responses
come back and won't update the calendar entry under the tracking tab. The
message shows the following in grey at that top of the message

"This meeting is not in the calendar. It may have been moved or deleted."
The entry is in the calendar.

I've search everywhere and can't seem to find an answer.


I create rules for certain senders in order to organize my inbox into
folders...nothing fancy or odd really. Anyhow, these rules will work the
moment I create them and apply them to the inbox at that time but won't
afterwards. I created duplicates of these rules thinking I might have
forgotten to setup them before....anyhow, if I go into rules and alerts,
there they are but without any actions next to them. I can't delete them or
uncheck them at all.

I have tried uninstalling Office and reinstalling but I am not sure if I
need to delete registry entries or what. I have a pst backed up but I was
under the assumption that the pst does not hold rules. Anyone have a solution
for me? Thanks!

I used outlook detect and repair, which stated that it would put all my
defaults back and fix any corruption in the sytem files. It did not say that
Can it be recovered?

There are 22 unread items in the Inbox all of which have a line through them,
the message icon has a red cross and another icon has a phone and an arrow
pointing down to an envelope. (Not sure what either of those mean!)

More importantly I cannot delete them or do anything else with them. If I
try to open one the dialog box says "This item has not been retrieved from
the server." and gives me a few options none of which will allow me to delete
these entries.

I assume these are for emails whose header has been downloaded to Outlook
but then deleted from the server and Outlook is now confused. A bit like me!

Please can someone help me get out of this endless, irritating loop and
remove these items from my Inbox


I have appointments in my Outlook Calander that go back about 5 years. The
only way I can find to delete them is to do them individually, which
obviously is time consuming and poderous.

Is there a way to delete ALL old entries?

my outlook 2003 journal keeps receiving mails from exchang server, even after
I deleted all entries in it and turn it off by unchecking all items in
Journal Options.
how can I stop journal and get my mails back to inbox?

how do i delete search address book entires ?

For example, i typed "john" at the search address book text box (to the
right of the address book icon and subsequently search for "mary". All this
entry will be cached when i click the down arrow button of the search address
book box. Would like to know how to delete those entries.

Hello all,

We have an Exchange server that we only use for its global calendar. A user who entered several calendar entries is no longer with the company and has had her account deleted. However, we cannot delete the entries she made from the global calendar. I have tried logging in as Administrator and Domain Administrator with no success. We get an error indicating that we have "insufficient privileges" to delete the entries. Any ideas? Thanks in advance!

A customer with Outlook 2003 is reporting that some of his Address Book
entries are listed as Firstname Surname, even though he has configured
Address Book to display all entries as Surname, Firstname.

I've checked and Address Book's "File As" field for an affected entry is
configured as Surname, Firstname. However the name is still displayed in the
list of contacts as Firstname Surname, though alphabetically sorted by
surname. The majority of names are displayed as Surname, Firstname. If the
person is chosen as the "To" for an email, it is displayed as Surname,
Firstname in the email window, so it is only the display in the list of
names that is persisting in displaying as Firstname Surname.

Anyone got any suggestions. I've not yet had chance to get the customer to
delete an affected entry and add it from scratch.

I have several categories of CONTACTS in my contacts folder. For
example; currently there are 90 OODLS contacts, 40 Tax Services
contacts, 65 Counties contacts, etc. I group these contacts in my
contacts folder using the “Categories…” feature on the Detailed
Address Cards screen. That way, when I click on the “By Category”
option on the ‘current view’ screen these contact are all nicely
grouped. I also customize the “By Category” to display only the
‘file as’, ‘company’, ‘business phone’ and ‘e-mail’ information per

Problem 1 – I lose the customized view by category every time we move
the PST file.

In order to send a group email to the contacts in the various
categories, I also create distribution lists in the “Address Book”. I
create an OODLS distribution list for example, and then click on the
distribution list and “Select members” from my list of contacts and
bring them over to the distribution list. I now have the same 90
OODLS contacts in my OODS distribution list as I have in my group of
OODLS contacts.

When sending mail to this distribution list I open Outlook, click on
‘new’, click on ‘To…’, in the ‘select names’ window I type OODLS, up
pops my distribution list name of OODLS, I click on it and they do my

Problem 2 – After a .pst file move, the distribution list appears, the
contacts in the distribution appear, but once I remove, add, or simply
try to UPDATE or SAVE & UPDATE, an error message appears saying
something to the effect that there are some contacts not linked
correctly, and I have three options,
1. cancel and do nothing
2. try to fix errors and if they can’t be fixed the entry will be
3. delete all entries
Option 1 is self explanatory
Option 2 – if I select this option, all my little contact icons go
grey and the list is no longer useable
Option 3 – does just that – deletes all my contacts

Problem 3 – When doing option 1 above (cancel or do nothing) ant
attempting to expand the Distribution list once it is in the ‘To…’
line – also fails giving you a similar error message – the
distribution list is damaged.

In the past, the fix has been to completely delete the distribution
list contents and the distribution list itself. Then establish a new
distribution list and “select” all the contacts again and start over.
This worked in the past, but on the latest move, even that did not
prevent the error message. So we move the .pst file back to its
original location, rebuilt the distribution list there, and things
work again.

I have a client using outlook '03 and inside the calendar, he has an
entry named draft. If you click on it to view it there is nothing
there. It isn't an appointment, it is a draft. It shows up in Blue
which of course means unread. Everyday with out fail it keeps coming
back. We have deleted the entry and it always comes back. How can I
delete this once and for all.

I know there is a way to sort emails and see what has large
attachments in it.

Is there a way to do the same in Outlook?

We have Outlook 2003 SP3 and one of my managers is constantly getting
"your mailbox is too full" messages and she's tracked dwon a BIG
problem being that her calendar file is 30meg in size! (She thinks
because people put large attachments onto calendar appointments)

If possible, she'd like to go in and delete the attachments, but leave
the appointment on her calendar. Is there a way of doing this other
than going through all the appointments by hand?

Alternatively, is it okay to use AutoArchive to delete all
appointments older than X? I know we have been advised NOT to use
AutoArchive for emails but there doesn't seem to be anything else to
delete calendar items.

I have gotten a script that someone in our school district put together to
add all days off for holidays - early dismissals etc and I wanted to modify
that to include the 6 other surrounding districts and multiple other dates
pertinant to our office.

What is the easiest way to modify this script?
Do I have to add/define dictionary objects to reflect the new dates?
Once this is done and run on a users outlook will it over write duplicate
entries or will the user have 2 identical entries?
Can I add a line about not creating dup's, or can I modify the current
script to delete all entries from this day forward and then run the second
one to add all 7 districts information?

My Outlook is automatically archiving (or deleting) all non-recurring
calendar entries more than 3 months old. I thought I properly changed the
settings to stop the auto-archiving of calendar entries, but it's continuing
to do it.
1) How do I keep my calendar entries? and
2) Where can I find the folder with my missing entries?


Not finding an answer? Try a Google search.