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Meeting organizer added himself as attendee

Hello - someone in my office sent a meeting request and then also added
himself as an attendee. Now he is unable to delete himself from the attendee
list, even though he is the meeting organizer. He's only able to view the
attendees - only having the rights of an attendee, rather than organizer. In
other words, he can't access the normal tools a meeting organizer would have,
even though his is listed in the attendee list as the organizer. Is there
any way to remove him from the attendee list and restore the functionality he
would have as the organizer? We'd like to avoid cancelling the meeting and
re-sending it. I noticed someone else here had a similar problem a few weeks
ago - any suggestions would be greatly appreciated. Thanks!


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Using Exchange Server 2003 with Outlook 2007.
'Psuedo' mailboxes have been setup for different facilities in our physical
office ( ex: conference rooms ) so they can be selected as Resources when
scheduling a New Meeting in Outlook.
GOAL:
When someone (Person A) is looking to organize a New Meeting in their
Outlook Calendar AND anything in the Attendee Listing is shown as BUSY, such
as a conference room resource already 'booked' by a different meeting
organizer (Person B), want Person A to be able to place their cursor over the
conference room's BUSY indicator and have Person A be able to see the Meeting
Organizer (Person B) for the BUSY conference room resource.

SUMMARY : How can the BUSY 'blocks' in the Schedule View be configured so
anyone can see who the Meeting Organizer is for any 'Attendee' listed as BUSY.

I am invited to many recurring meetings. For some reason I have yet to determine, on some of these recurring meetings, Outlook treats me as though I am the organizer ("Cancel Meeting", "Send Update", "Add or Remove Attendees") even though I did not schedule the meeting and the "Scheduling" tab shows the correct person as "Meeting Organizer" and me as "Required Attendee" like the others.

This is especially annoying when I am invited to a recurring meeting and want to change my availability WITHOUT canceling someone else's meeting.

Another problem is that updates to these meetings are not reflected on my calendar.

Help!

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I am invited to many recurring meetings. For some reason I have yet to determine, on some of these recurring meetings, Outlook treats me as though I am the organizer ("Cancel Meeting", "Send Update", "Add or Remove Attendees") even though I did not schedule the meeting and the "Scheduling" tab shows the correct person as "Meeting Organizer" and me as "Required Attendee" like the others.

This is especially annoying when I am invited to a recurring meeting and want to change my availability WITHOUT canceling someone else's meeting.

Another problem is that updates to these meetings are not reflected on my calendar.

Help!

Submitted via EggHeadCafe - Software Developer Portal of Choice
How to Annotate Images from a database in a web page
http://www.eggheadcafe.com/tutorials...images-fr.aspx

I'm having a similiar problem. When I send out a meeting invite and receive
responses back either accepted, declined, or tentiative I don't see my
tracking tab updating the responses in the meeting. This was working and for
some reason it's not. Can someone help answer my question? We are currently
running Windows XP, MS Office 2003.

Thanks!

*************************************************

"Milly Staples [MVP - Outlook]" wrote:

Simple - training.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Rhonda asked:

| Oh, good grief! I am one of those assistants who schedule LOTs of
| meetings and it took me over an hour and a half just to track the
| answer to this "problem" since we migrated from Outlook 2000 to 2003.
| So how am I supposed to track responses of those that accept/decline
| if they are given the option not to respond even if they
| accept/decline the notice?
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No, the attendees actually need to send a response to update their
|| status.
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, Kevin asked:
||
||| We have Exchange 2003 sp1, our users are using either Outlook 2002
||| or 2003. A meeting organizer cannot see the attendee status from the
||| Appointment or Tracking tab if the attendee clicks on "Don't send a
||| response". It seems like the organizer should be able to see the
||| attendees status without getting an email response from each
||| attendee. Is there a configuration setting for this? Surely it is
||| not required that an organizer get email responses from every
||| attendee for every meeting that they schedule in order to see
||| attendee status? Thanks in advance.

Hi All,
Is there a way to organize a meeting without showing up as an attendee? I
don't want to go in and set it up as my boss as all logistical questions
should come to me.
Thanks for your help!

After doing a Blackberry sync, the Meeting Organizer gets added to the
Required Attendee field. As such, he can no longer view tracking, change
invitees, etc.

I know this must be caused by the Blackberry software, so it has been
disabled.

Is there a way to fix these appointment fields manually? I can list them in
the "view all appointments" view.

office 2007
exchange 2007
vista

Outlook 2003
============
When a specific user sends a meeting request as a meeting organizer he then appears in another specific users calender as required attendee and not anymore as meeting organizer.

Does this has to do something with rights which are not configured well?

After doing a Blackberry sync, the Meeting Organizer gets added to the
Required Attendee field. As such, he can no longer view tracking, change
invitees, etc.

I know this must be caused by the Blackberry software, so it has been
disabled.

Is there a way to fix these appointment fields manually? I can list them in
the "view all appointments" view.

office 2007
exchange 2007
vista

Is there a way to turn off Meeting Organizer as a Required Attendee in a
meeting? I share my calendar and use it to schedule meetings for other
people, but am rarely in the meetings. It is a lot of work to keep deleting
my name from all the meetings before I send the invitations, do any updates,
etc.

Could I write a macro to do the deletions in the event there is not another
way?

In Outlook 2007 it displaying below message but its working fine in outlook 2003.

As the meeting organizer, you do not need to respond to the meeting.

1. Other invities , calendar creating properly. but organizer having outlook 2007 its not creating calendar but it giving below message.

As the meeting organizer, you do not need to respond to the meeting.

I tried with below url's but it didn't worked.

http://support.microsoft.com/kb/915406

http://kbalertz.com/Feedback.aspx?kbNumber=940403

Can you please help me..............

meeting.ics
**********
BEGIN:VCALENDAR
METHOD:REQUEST
PRODID:Microsoft CDO for Microsoft Exchange
VERSION:2.0
BEGIN:VEVENT
DTSTAMP:20091005T070132Z
DTSTART:20091007T044600Z
SUMMARY:Testing for New Release Call for New Meeting : Testing - October 2009
UID:A-184-298
ATTENDEE;CUTYPE=INDIVIDUAL;ROLE=REQ-PARTICIPANT;PARTSTAT=ACC EPTED;RSVP=TRUE;CN=
ATTENDEE;CUTYPE=INDIVIDUAL;ROLE=REQ-PARTICIPANT;PARTSTAT=ACC EPTED;RSVP=TRUE;CN= ":MAILTO:mailto:kri
ATTENDEE;CUTYPE=INDIVIDUAL;ROLE=REQ-PARTICIPANT;PARTSTAT=ACC EPTED;RSVP=TRUE;CN= "":MAILTO:
ATTENDEE;CUTYPE=INDIVIDUAL;ROLE=REQ-PARTICIPANT;PARTSTAT=ACC EPTED;RSVP=TRUE;CN= "":MAILTO:
ORGANIZER;CN="Allaboyina,
LOCATION:'Testing'
DTEND:20091007T055700Z
DESCRIPTION:Testing for New Release Call for New Meeting : Testing - October 2009N
SEQUENCE:1
PRIORITY:5
CLASS:PUBLIC
CREATED:20091005T070132Z
LAST-MODIFIED:20091005T070132Z
BEGIN:VALARM
ACTIONISPLAY
DESCRIPTION:REMINDER
TRIGGER;RELATED=START:-PT00H15M00S
END:VALARM
END:VEVENT
END:VCALENDAR

Once in a while, when a user in our company organizes a new meeting in
Outlook 2007 (using Exchange 2007), the organizer is incorrectly assigned.
It appears that one of the attendees gets set as the organizer. So, when
other attendees start accepting the meeting, those acceptance notifications
end up going to that incorrect person instead of the actual organizer. I'm
not sure if the actual organizer is doing anything unusual but this has
happened more than once and wondered if anyone else has experienced this
problem.

Thanks!

Two weeks ago, I sent out an invite to an alias and exploded the alias to the
individual names, but didn't take my name off the list when I sent out the
original 'hold-the-date' invite. Now have sent out an update with the
content and dial in, and noticed I was on the invite list, so deleted my
name, since I was receiving the invite as an attendee.

As soon as I received the cancellation email, Outlook removed my entire
meeting from the calendar, but I am the meeting organizer. There are 30
people who have this meeting on their calendars, but I don't have it on mine.
Is there a way to reverse a self cancellation, or add myself back into the
meeting invite that has disappeared from my calendar view? If I add another
meeting at the same timeslot, it will send out a second invite for a separate
meeting to the other 30 people.

Any advice much appreciated! (I sure will be more careful when sending
meeting invites to aliases in the future.) :-)

Hello...It seems that all of my meetings that were set up by others and I was
the attendee, now show me as being the meeting organizer. This is happening
to reoccurring and one time meetings. Any help on this issue would be
wonderful. I have to many meetings to go through and delete them all and
have the users resend them. I am using Outlook 2003 with Exchange 5.5

As a meeting organizer, I'd like to get alerts in case some meeting attendees
did not Accept the meeting invitation within a given timeframe.
Are you familiar with a way to implement such a solution?

Thank you.

From another appointment tracking software, I am trying to import appointment
information into my outlook calendar. I exported appointments from outlook
as a csv file to get the file format and column heading info. Then matching
the format I gathered data from my other program and imported. The
appointments subjects and start and end times imported just fine - but the
organizer and required attendees info did not. To test - I tried importing
the original exported file (after deleting the appointments); even using the
file generated by Outlook the required attendees and organizer were not
imported.

By design? am I missing some kind of flag field? any other ideas?

Outlook 2003 (11.6359.6360) SP1

Example of import:
"Subject","Start Date","Start Time","End Date","End Time","Meeting
Organizer","Required Attendees","Location","All Day Event","Reminder
on/off","Priority","Show Time As"
"Hearing test","1/12/2006","7:00:00 AM","1/12/2006","7:30:00 AM","Mark
L","kelli ames;Inos flannery","clinic 1","False","False","Normal","2"

N/a

Tonya98 wrote:

How do I change a meeting organizer??
05-Mar-08

I had an employee recently resign and she has meetings scheduled for a year
in advance with our Medical Staff. We need to be able to send out reminders
to the invited attendees without going in as her. Can I change the meeting
organizer? If so how do I do it?

Previous Posts In This Thread:

On Wednesday, March 05, 2008 12:56 PM
Tonya98 wrote:

How do I change a meeting organizer??
I had an employee recently resign and she has meetings scheduled for a year
in advance with our Medical Staff. We need to be able to send out reminders
to the invited attendees without going in as her. Can I change the meeting
organizer? If so how do I do it?

On Wednesday, March 05, 2008 4:29 PM
Brian Tillman wrote:

Re: How do I change a meeting organizer??
I believe that the organizer field is immutable. Delete the original and
have the new organizer create another.
--
Brian Tillman [MVP-Outlook]

On Wednesday, March 05, 2008 4:32 PM
Judy Gleeson (MVP Outlook) wrote:

No. You can delete the meetings and re-invite people or "go in as her".
No. You can delete the meetings and re-invite people or "go in as her".
Probably neater to delete, explain why, resend fom you.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

www.pragmatix.com.au

..
"Tonya980" wrote in message
news:09AB3C20-BB83-4357-B9D2-7BEF9369FBED@microsoft.com...

On Sunday, October 11, 2009 3:28 PM
Ram S wrote:

Add multiple individuals as meeting organizer
In this context, is there a way to add multiple individuals as meeting organizer, so one or the other would be able to make changes to the invite?

Tonya98 wrote:

How do I change a meeting organizer??
05-Mar-08

I had an employee recently resign and she has meetings scheduled for a year
in advance with our Medical Staff. We need to be able to send out reminders
to the invited attendees without going in as her. Can I change the meeting
organizer? If so how do I do it?

EggHeadCafe - Software Developer Portal of Choice
The .NET Framework FINAL: An Analysis
http://www.eggheadcafe.com/tutorials...ork-final.aspx

On Wednesday, October 14, 2009 10:02 PM
Diane Poremsky [MVP] wrote:

No.--Diane Poremsky [MVP - Outlook]Outlook Tips: http://www.outlook-tips.
No.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:dailytips-subscribe-request@lists.outlooktips.net

EMO - a weekly newsletter about Outlook and Exchange:
mailto:EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

On Thursday, October 29, 2009 6:42 PM
Dan Peterson wrote:

outlook calendaring
Our domain name & thus our email addresses recently changed, and now I can no longer manage, cancel, or delete a recurring appointment that I created. dpeterson@newdomain.edu is now an Attendee, and dpeterson@olddomain.edu is now the Organizer. Although we have our email routing setup such that I still receive emails to the old domain email address, apparently in Exchange I am now dpeterson@newdomain.edu and I am NOT dpeterson@olddomain.edu. What can I do? I didn't even enter an end date for the recurring appointment, I thought I would be able to just cancel or change it if needed. I am in the IT dept., so could perform or ask for Exchange Admin functions, if needed, but I don't know what to do, and haven't seen anything anywhere that addresses this.
thanks,
Dan

Submitted via EggHeadCafe - Software Developer Portal of Choice
Adding WCF Service References
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In Outlook 2007 it displaying below message but its working fine in outlook 2003.

As the meeting organizer, you do not need to respond to the meeting.

1. Other invities , calendar creating properly. but organizer having outlook 2007 its not creating calendar but it giving below message.

As the meeting organizer, you do not need to respond to the meeting.

I tried with below url's but it didn't worked.

http://support.microsoft.com/kb/915406

http://kbalertz.com/Feedback.aspx?kbNumber=940403

Can you please help me..............

meeting.ics
**********
BEGIN:VCALENDAR
METHOD:REQUEST
PRODID:Microsoft CDO for Microsoft Exchange
VERSION:2.0
BEGIN:VEVENT
DTSTAMP:20091005T070132Z
DTSTART:20091007T044600Z
SUMMARY:Testing for New Release Call for New Meeting : Testing - October 2009
UID:A-184-298
ATTENDEE;CUTYPE=INDIVIDUAL;ROLE=REQ-PARTICIPANT;PARTSTAT=ACC EPTED;RSVP=TRUE;CN= "mailto:venu.gopala@spi.com":MAILTO:mailto:venu.go pala@spi.com
ATTENDEE;CUTYPE=INDIVIDUAL;ROLE=REQ-PARTICIPANT;PARTSTAT=ACC EPTED;RSVP=TRUE;CN= "mailto:krishnamohan.nc@spi.com":MAILTO:mailto:kri shnamohan.nc@spi.com
ATTENDEE;CUTYPE=INDIVIDUAL;ROLE=REQ-PARTICIPANT;PARTSTAT=ACC EPTED;RSVP=TRUE;CN= "":MAILTO:
ATTENDEE;CUTYPE=INDIVIDUAL;ROLE=REQ-PARTICIPANT;PARTSTAT=ACC EPTED;RSVP=TRUE;CN= "":MAILTO:
ORGANIZER;CN="Allaboyina, Srinivas":mailto:mailto:srinivas.a@spi.com
LOCATION:'Testing'
DTEND:20091007T055700Z
DESCRIPTION:Testing for New Release Call for New Meeting : Testing - October 2009N
SEQUENCE:1
PRIORITY:5
CLASS:PUBLIC
CREATED:20091005T070132Z
LAST-MODIFIED:20091005T070132Z
BEGIN:VALARM
ACTIONISPLAY
DESCRIPTION:REMINDER
TRIGGER;RELATED=START:-PT00H15M00S
END:VALARM
END:VEVENT
END:VCALENDAR

As a meeting organizer, I'd like to get alerts in case some meeting attendees
did not Accept the meeting invitation within a given timeframe.
Are you familiar with a way to implement such a solution?

Thank you.

In this context, is there a way to add multiple individuals as meeting organizer, so one or the other would be able to make changes to the invite?

Tonya98 wrote:

How do I change a meeting organizer??
05-Mar-08

I had an employee recently resign and she has meetings scheduled for a year
in advance with our Medical Staff. We need to be able to send out reminders
to the invited attendees without going in as her. Can I change the meeting
organizer? If so how do I do it?

EggHeadCafe - Software Developer Portal of Choice
The .NET Framework FINAL: An Analysis
http://www.eggheadcafe.com/tutorials...ork-final.aspx

Hi Masters,

This is my very first time to post in the forum. I'll be needing your expertise on how to set the meeting request organizer's status as always free or busy but the required attendee's availability status as "Out of office".

I have created a VBA code in excel to automatically send the meeting request. I have seen the ".organizer" code to be associated in the appontment item - meeting request and I don't know how to use it.

I want to include the code ".Organizer = BusyStatus = 0".

Here is my code that I put on a module in Excel file:

Sub Appointment_PTO()
Dim oApp As Object, oApt As Object

'Turns off screen updating
Application.ScreenUpdating = False

'to create a clendar invite

Set oApp = CreateObject("Outlook.Application")
Set oApt = oApp.CreateItem(1)

On Error Resume Next

With oApt

'to select the dates on the selected check box
.Subject = "PTO REQUEST APPROVED"

If Sheets("PTO Request Form").CB8_Label.Caption = Chr(254) Then
CB = Sheets("PTO Request Form").CB8_Label.Caption = Chr(254)
.Start = Sheets("PTO Request Form").FDdateTextBox.Value
.End = Sheets("PTO Request Form").FDdateTextBox.Value
.AllDayEvent = True
End If
If Sheets("PTO Request Form").CB9_Label.Caption = Chr(254) And Sheets("PTO Request Form").AM_Label.Caption = Chr(254) Then
CB = Sheets("PTO Request Form").CB9_Label.Caption = Chr(254) And Sheets("PTO Request Form").AM_Label.Caption = Chr(254)
.AllDayEvent = False
.Start = Sheets("PTO Request Form").HDdateTextBox.Value & " " & "06:00 AM"
.End = Sheets("PTO Request Form").HDdateTextBox.Value & " " & "12:00 PM"

End If

If Sheets("PTO Request Form").CB9_Label.Caption = Chr(254) And Sheets("PTO Request Form").PM_Label.Caption = Chr(254) Then
CB = Sheets("PTO Request Form").CB9_Label.Caption = Chr(254) And Sheets("PTO Request Form").PM_Label.Caption = Chr(254)
.AllDayEvent = False
.Start = Sheets("PTO Request Form").HDdateTextBox.Value & " " & "12:00 PM"
.End = Sheets("PTO Request Form").HDdateTextBox.Value & " " & "06:00 PM"
End If

If Sheets("PTO Request Form").CB10_Label.Caption = Chr(254) Then
CB = Sheets("PTO Request Form").CB10_Label.Caption = Chr(254)
.Start = Sheets("PTO Request Form").MDdateTextBox1.Value
.End = Sheets("PTO Request Form").MDdateTextBox2.Value
.AllDayEvent = True
End If

.MeetingStatus = 1
.RequiredAttendees = ThisWorkbook.Sheets("PTO Request Form").SupNEmailTextBox.Value & " ," & ThisWorkbook.Sheets("PTO Request Form").EmpNEmailTextBox.Value
.BusyStatus = 3
.ReminderSet = False
.Attachments.Add ThisWorkbook.FullName
.Display
'.Send
End With

On Error GoTo 0

'Restores screen updating and release Outlook
Application.ScreenUpdating = True
Set oApt = Nothing
Set oApp = Nothing
End sub

Please help if it is really possible.

Thanks,

blackorchids

Help needed in resolving this one.

I have three users that have received a meeting request. When they try to accept this request, they get the error "As the meeting organizer, you do not need to respond to this meeting."

All three users are running
XP with SP3, Office 2003 with SP3,and all windows updates.

One user has a palm and the other two blackberries. None of them make changes on their handhelds to meetings as it may cause problems.

Any and all thoughts on this will be helpful.

Hello,

We have a user that cant respond to recurring meetings, the message states that he is the meeting organizer. the closest article i found to this error message, stated that the display names were the same, which is not the case. the error reads as follows:

"as the meeting organizer, you do not need to respond to the meeting."

we are using exhcnage 2003 sp3, the client is exchange 2007 sp2. this just started happening this year, the user doesnt remember when.

Any help would be appreciated.

Thanks

Hello,

I am trying to find a way to automatically set a color for a meeting I organized and in which I am not the only attendee. The idea is to differentiate "meetings with myself" (time set aside for individual work) from the ones I set and invite others.
I use Office 2010.

I tried to set as a rule
Organized by -> my account Required Attendees (in the "Advanced" tab) -> not empty
I also tried only the second rule.

The problem is that meetings where I am the only one are also tagged as "with others", I think this is because the organizer is treated as an attendee (which does not make more sense).
The second rule is the trigger but I did not find a way to say "with more than one attendee", which might have solved the issue.

Any thoughts?

Thanks!

Hi There,
A user sends a meeting invitation on behalf of another user. Then a third
user also invited having problem to respond to the meeting request received.
When he tries to accept or decline, it gives a warning message as "As the
meeting organizer, you do not need to respond to the meeting". He is not the
meeting organizer and moreover it is not a reoccurring one. We are using
Exchange 2003 with outlook 2003. Please help.

Regards,
Ulf


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