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Can I create one "master" calendar that other calendars feed into?

I need to create multiple calendars that feed into one master calendar.
Ideally I would be able to have each office supervisor manage a vacation
calendar for their respective office. Each Division Supervisor would be able
to see/manage their division's calendar which would reflect the sub-offices
under that division. The same goes for Department or Regional Managers.
Maybe that's too complicated for Office. Maybe I need a different program to
go to that detail. Ultimately, one master vacation calendar for the entire
company would display everyone who is on leave. Ideally each region,
division, and office could be color coded. Is anything like that even
possible in Outlook? I'm using Outlook 2003.


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If you want users to be able to book appointments automatically with this room, then you'll need to set up a separate mailbox for the room. See http://www.slipstick.com/calendar/skedresource.htm

Alternatively, if you want users to be able to access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistan...HA011134811033

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

" wrote in message ...
With Exchange 2000. How can I create a conference room calendar that is not
shared from my root e-mail? What is the best approach? Create a new user
and then share that callendar? Call it conference room appointments?

using Outlook 2007 10.0.6212.1000 on Windows XP

Our organization just converted to Outlook and I have a question.

In the past, we used a calendaring program that allowed us to create meetings or tasks and assign those meetings/tasks to predefined "groups" of people. Groups were located in a central place and each group was owned/maintained by a designated individual. So, if I owned a group called yoshis-group, I would add users to it and then other people could flag the members of yoshis-group as being invitees to a meeting or people who could view a designated task.

We have a similar configuration with email aliases. We maintain a central list of mailman aliases--one person owns/maintains each alias. Then, anyone can use that alias to send email to members of the alias.

For Calendar, I'd like to have similar capability in terms of groups. I'd like to create a group, assign members to it, and then have that group be available to others in my organization to use for either scheduling meetings or ToDo items.

Our internal support people don't think that this is possible without having groups create group-wide calendars. They're still looking into it so I thought I'd check here to see if anyone has input. I'm thinking that this has to have something to do with Global Groups or something like that.

Is this possible? I know that I can create a group that I would have access to, but how can I create a group for others in my organization to use as well?

In news:C5744B75-23A2-4967-8B99-38566C50052F@microsoft.com,
how can i create a leave form typed:

Hi -

When you post in here, always include your version, SP level, and mode (if
applicable) of Outlook - you can find this information in Help | About. Also
include the type of mail account(s) you use and any other pertinent details.

Be sure to put a consise summary of your question in the subject line, and
the full details in the body of your post.

That said, if you don't connect to an Exchange server, there is no automatic
out of office autoreply. You'd have to spoof it with rules, and note that
this means leaving Outlook open, and connected to the internet, for the
duration of your absence.

See http://www.slipstick.com/rules/index.htm for help.

Also see http://support.microsoft.com/?kbid=196718 - it explains how to set
up a template so that autoreply fires only once per sender (as Out of Office
does) to avoid mail loops.

How can I create a new address book in Exchange so that it can be selected
from the "Show names from the:" drop-down box in the GAL? I've got an OU
with a list of contacts I would like to add to this new address book.

I'm trying to create a form that user can access from an Exchange server.
Can I create an .oft in Word, upload it to a Sharepoint server, and then to
an Exchange server and keeps its formatting?

Good morning from Wisconsin,

In our network, one user's calendar is not seeing the same events/
notes as everyone else. The updates that he puts in don't get pushed
out to the shared calendars, and he can see some of the updates that
other users put into the shared calendars but not all updates. It
appears as if his calendars won't update beyond a date somewhere in
the neighborhood of about three weeks ago. However, he can send/
receive email from the server just fine.

The clients are all running Outlook 2003 and log into Active Directory
on a Windows SBS 2003 box running Exchange 2003.

If you need more information, please let me know; otherwise, does
anyone here have any suggestions or solutions?

Thanks in advance,
---
Isaac Grover, Owner
Quality Computer Services of River Falls, Wisconsin
Web: http://www.qcs-rf.com

There is more than one user on our computer, and we'd like to keep our emails
separate. Can I create another profile for another user, and if so, please
list the steps. Thanks in advance.

Outlook 2003, Exchange 2003 -- I'm experiencing the following issue: when
accessing a shared calendar using File | Open | Other User's Folder, the
calendar does not display under "Other Calendars" in the navigation pane.
The calendar itself displays, but how can I get it to show under "Other
Calendars" so that I can use the checkbox to select/deselect it?

How can I create an archive that contains each outlook mshg from the inbox
saved as an rtf file in a folder such as "C:Messages"?

I'm using Outlook 2003.

I do a lot of work within Business Contact Manager. I keep a phone log, etc.
I also set up a folder for each job that I work. Can I create a shortcut (or
autolink) to a folder within the business contact page? I spend a lot of time
backing out of Outlook, and browsing the path: Jobs/surveys/customer/location
etc. It would save me a ton of time. It would be best if I could link it to a
folder instead of a file. I want to make that clear.

It seems that two basic fields are missing from Contact: "date created" and
"date modified." Are they there and I just can't see how to access that
information? Or if not, can I create these fields so that dates are
automatically entered whenever a new contact is created or and existing
contact is modified?

I have to update everyone's contacts at my office. I would like to either
find a way to update everyone's contacts at once.
***For example if Tom Smith moves from 123 Main Street I don't want to have
to go to each employee's contact list and change Tom Smith's address multiple
times.
**If I can't update everyone at once, can I create a master contacts list
that the whole company has access to view?

Good morning from Wisconsin,

In our network, one user's calendar is not seeing the same events/
notes as everyone else. The updates that he puts in don't get pushed
out to the shared calendars, and he can see some of the updates that
other users put into the shared calendars but not all updates. It
appears as if his calendars won't update beyond a date somewhere in
the neighborhood of about three weeks ago. However, he can send/
receive email from the server just fine.

The clients are all running Outlook 2003 and log into Active Directory
on a Windows SBS 2003 box running Exchange 2003.

If you need more information, please let me know; otherwise, does
anyone here have any suggestions or solutions?

Thanks in advance,
---
Isaac Grover, Owner
Quality Computer Services of River Falls, Wisconsin
Web: http://www.qcs-rf.com

Can I create a 5th option - Canceled? I would rather not use free or a
category, and I also need to keep the appointment on my calendar. Thanks.

I want one person to see my calendar.

Hello,

Can I skip one occurrence of a recurring appoinment in the calendar view?
The closest match in my search for the answer to this question showed me how
to skip a recurring task. Can't the same be done for a recurring appointment?
If so, how?

Thanks in advance,
Sam

Hello Everybody

I wonder if someone could help me.
I would like to create an Outlook Macro to import calendar froma excel file,
instead of using the tradicional Import/export wizard.

Thanks in Advance

When I install Dmitry's Outlook Spy or any other third party outlook plugin,
it installs as a dll file and shows as "PluginName.dll" in the plugin
section of Outlook. But when I am creating my own outlook plugin and
installing it, it is showing as "MyPlugin.manifest.dll." How can I create and
install an outlook plugin as a cool dll? Why is the "manifest" file extension
coming inbetween?

PS: I am using visual studio.net's own installer to create the installation
files.

I get a message that archive.pst has reached its maximum size, can I create a
new archive.pst so I don't have to delete old messages?

how can i creat auto. message for out of office in microsoft outlook 2007,
with considering that my e-mail account not Exchange it's normal

There is more than one user on our computer, and we'd like to keep our emails
separate. Can I create another profile for another user, and if so, please
list the steps. Thanks in advance.

When I install Dmitry's Outlook Spy or any other third party outlook plugin,
it installs as a dll file and shows as ".dll" in the plugin
section of Outlook. But when I am creating my own outlook plugin and
installing it, it is showing as "MyPlugin.manifest.dll." How can I create and
install an outlook plugin as a cool dll? Why is the "manifest" file extension
coming inbetween?

PS: I am using visual studio.net's own installer to create the installation
files.

When I install Dmitry's Outlook Spy or any other third party outlook plugin,
it installs as a dll file and shows as ".dll" in the plugin
section of Outlook. But when I am creating my own outlook plugin and
installing it, it is showing as "MyPlugin.manifest.dll." How can I create and
install an outlook plugin as a cool dll? Why is the "manifest" file extension
coming inbetween?

PS: I am using visual studio.net's own installer to create the installation
files.

how can i creat auto. message for out of office in microsoft outlook 2007,
with considering that my e-mail account not Exchange it's normal


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