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Moving Outlook files to External HD...?

Sorry if this question has been posted and answered here. I for one
souldn;t find an answer to the following question.

I am backing up all my files (drag and drop) from my "C" Drive in my
laptop, to an external HD which we will call "D" here.

I want to back up all the Outlook files accumulated over the last 3
years.... all the attachments which have been emailed back and forth
and the full contact list as well.

1. How and where do I fins ALL these Outlook files in order to move
them to "D" ?

2. Where should I place them on "D" so that an OULOOK program in a
different laptop will be able to acess these exactly in the same way
as I could on "C" ?

3. How will I make sure that all the email folders are organized on
"D" in teh same way they were on "C" when I open them from the new
laptop ?

Appreciate the help !!!!!

ZR


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Sorry if this question has been posted and answered here. I for one
souldn;t find an answer to the following question.

I am backing up all my files (drag and drop) from my "C" Drive in my
laptop, to an external HD which we will call "D" here.

I want to back up all the Outlook files accumulated over the last 3
years.... all the attachments which have been emailed back and forth
and the full contact list as well.

1. How and where do I fins ALL these Outlook files in order to move
them to "D" ?

2. Where should I place them on "D" so that an OULOOK program in a
different laptop will be able to acess these exactly in the same way
as I could on "C" ?

3. How will I make sure that all the email folders are organized on
"D" in teh same way they were on "C" when I open them from the new
laptop ?

Appreciate the help !!!!!

ZR

I have Outlook 2002 and have been copying all my pst files to external drive
for years. Now, each time I copy, I get a message with Dialogue Box titled,
"Confirm Stream Loss. " Says: "The file Outlook pst has extra information
attached to it that might be lost if you continue copying. The contents of
the file will not be affected. Information that might be lost includes:"
Inside box within box, says, " Document Summary Information." I've been
checking Proceed Anyway, Yes to All. Is there any danger to what I'm doing?
What kind of information is affected? Is there a way to fix this error?

Hi:

IĀ“ve been trying to make a backup of my mails file (.pst), but everytime I try to copy it to a external HD, I get a message that says that the disk is full, even when there is more than 200GB of free space in it.

IĀ“ve been told that the original file is too big (6GB), and maybe this is why I canĀ“t copy it, so I should create an aditional Personal Folder and copy there some of the mails I have stored in my computerĀ“s HD, but I tryed it, just copied the recieved mail's folder (I have a diferent folder for the recieved mails and another for the sent mails), then I tried to copy those files in the external HD and I recieved the same error.

Another thing that is not normal is that the original Personal Folder file was 6GB, and now the new one is almost 8GB, and the old one is still 6GB.

I've tried making a backup file and then saving in on my external HD, and the same error appears, also tried fixing the .pst file with the SCANPST applications for fixing it with no results.

I thought maybe my HD was having problems, but I tried with another external HD and the same error appears.

I really donĀ“t know what to do, I need to format ASAP my computer but I donĀ“t want to lose my mails, IĀ“ve stored all my mails since I started using e-mail, so they are very important for me, they are all my life in mails.

Please your help.

1. Was getting ready to back up laptop to install a full version of Windows
7.
2. Accidentally tried moving the folder that held OUTLOOK DATA BACKUP folder
(outlook.pst and outlook1.pst)
3. Got an error message about moving it (realized then this outer folder
held outlook); so cancelled move.
-- outlook files did NOT get moved or copied to another drive
-- outlook.pst and outlook1.pst are still in original location
4. I have restarted my computer.
5. I tried starting Outlook 2007 (I have Vista version 6 service pack 2)
6. It gives me the following error (it will not open):
cannot open your default e-mail folders. file access is denied. you do not
have the permission required to access the file
7. I have tried going through online MS support. I have attempted to change
permissions as suggested. Nothing has changed.

Note: I wanted to try to go through MS support but I cannot access the
actual code INSIDE Outlook because it won't open. (doubting I would have
free support since the product is more than a year old I think) ... I do
have my Office product code.

Thank you very much for any assistance you may be able to give me.

1. Was getting ready to back up laptop to install a full version of Windows
7.
2. Accidentally tried moving the folder that held OUTLOOK DATA BACKUP folder
(outlook.pst and outlook1.pst)
3. Got an error message about moving it (realized then this outer folder
held outlook); so cancelled move.
-- outlook files did NOT get moved or copied to another drive
-- outlook.pst and outlook1.pst are still in original location
4. I have restarted my computer.
5. I tried starting Outlook 2007 (I have Vista version 6 service pack 2)
6. It gives me the following error (it will not open):
cannot open your default e-mail folders. file access is denied. you do not
have the permission required to access the file
7. I have tried going through online MS support. I have attempted to change
permissions as suggested. Nothing has changed.

Note: I wanted to try to go through MS support but I cannot access the
actual code INSIDE Outlook because it won't open. (doubting I would have
free support since the product is more than a year old I think) ... I do
have my Office product code.

Thank you very much for any assistance you may be able to give me.

I'm trying to move my OE messages to Windows Mail. I'm currently running OE
from Office XP Professional 2002. When I try to do the export function, it
only gives me the choice to export from OE to Microsoft Outlook or to
Microsoft Exchange Server. As pointed out on this forum, I can't move Outlook
files to Windows Mail. I also don't know where my pst files are located. Can
someone help me, please? Thanks.

I BOUGHT A NEW SONY LAPTOP AND CAN'T SEEM TO MOVE OUTLOOK 2003 TO THE NEW
COMPUTER.

Old PC is on XP with Outlook 2003, now have Laptop with Vista and I am
managing my emails using Outlook 2003 on that now. I really dont know a lot
about computers and transferring outlook files from one to the other is
causing me a nightmare.
Want to back up important outlook files from old PC to a portable hard drive
so I can retire the old thing. But need to be able to read the files I have
put on the portable hard drive from the new Laptop. Would also like to be
able to back up my outlook files on the laptop to the portable hard drive.
Can I do this, If not can I use the portable hard drive to transfer the
outlook files to the new laptop?
Many thanks for looking,
Peter.

When I move a file to the deleted folder it opens automatically. I do not
want it to open like that. It may be a file that is junk or spam and I want
no tracer to find my PC. What can I do? I previously had it working.

Old PC is on XP with Outlook 2003, now have Laptop with Vista and I am
managing my emails using Outlook 2003 on that now. I really dont know a lot
about computers and transferring outlook files from one to the other is
causing me a nightmare.
Want to back up important outlook files from old PC to a portable hard drive
so I can retire the old thing. But need to be able to read the files I have
put on the portable hard drive from the new Laptop. Would also like to be
able to back up my outlook files on the laptop to the portable hard drive.
Can I do this, If not can I use the portable hard drive to transfer the
outlook files to the new laptop?
Many thanks for looking,
Peter.

When I move a file to the deleted folder it opens automatically. I do not
want it to open like that. It may be a file that is junk or spam and I want
no tracer to find my PC. What can I do? I previously had it working.

I installed a new hard drive and Windows XP. I converted my old hard drive to
an external hard drive so taht I can access the old file on it. When I
launched Outlook on the new drive, I created a new (identical) account. Now
I'd like to move all my old emails, calendar and contacts from my old hard
drive to my new one. I can open the old Outlook folder, but there is no .pst
file there. What appears to be the file I need (simply called Outlook) is an
"Office Data File." When I try to open it with Outlook, it says it's not a
pst file (it's an NK2). What do I need to do to get my old Outlook file into
my new Outlook location?

I want to move my 2gb PST and related Outlook 2003 files to a new computer.
Anything I need to do besides install outlook on that computer and put files
in same location on new computer?

Good Day Milly,
You stated below... and I am confused a bit, (new to munipilating outlook)
does this mean I can use my document back up to auto backup my outlook's pst
file?
Can you explain in detail as I find outlook a wierd program to munipilate.
Thanks, Walt

"Milly Staples [MVP - Outlook]" wrote:

> Simple. Close Outlook. Locate the .pst file and move it (don't copy) to
> the folder of your choice. Open Outlook and when it complains, point it to
> the new location.
>
> Also, never import/export the .pst file when installing on a new drive or
> reinstalling. Simply use File->open- Outlook data file to access your data
> or configure your profile to point to your .pst file initially.
>
>
> --Ā
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. All
> unsolicited mail sent to my personal account will be deleted without
> reading.
>
> After furious head scratching, Milo-in-San-Diego asked:
>
> | I like to back up my data by just dragging "MyDocuments" to my
> | external drive.
> |
> | When I got this computer, someone out there showed me a way to move
> | Outlook.pst successfully to a MyDocuments folder so that it would get
> | backed up whenever I saved "MyDocuments".
> |
> | Well, it worked great when I had a C: crash last week and I was able
> | to import it to Outlook and get all my mail and contacts back.
> |
> | The PROBLEM is that I no longer have the instructions on how to get
> | it under MyDocs again to resume backing it up weekly. Any help?
>
>
>

How will Outlook 'complain'? What exactly do I do to 'point it to the new
location'? I would like to set it up but don't want to get lost halfway
through!

I am afraid I set up my new computer by doing an import from my old
computer's back-up file, contrary to what you instruct. It all seems to work
OK, but is there anything that I might be missing?

"Milly Staples [MVP - Outlook]" wrote:

> Simple. Close Outlook. Locate the .pst file and move it (don't copy) to
> the folder of your choice. Open Outlook and when it complains, point it to
> the new location.
>
> Also, never import/export the .pst file when installing on a new drive or
> reinstalling. Simply use File->open- Outlook data file to access your data
> or configure your profile to point to your .pst file initially.
>
>
> --Ā
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. All
> unsolicited mail sent to my personal account will be deleted without
> reading.
>
> After furious head scratching, Milo-in-San-Diego asked:
>
> | I like to back up my data by just dragging "MyDocuments" to my
> | external drive.
> |
> | When I got this computer, someone out there showed me a way to move
> | Outlook.pst successfully to a MyDocuments folder so that it would get
> | backed up whenever I saved "MyDocuments".
> |
> | Well, it worked great when I had a C: crash last week and I was able
> | to import it to Outlook and get all my mail and contacts back.
> |
> | The PROBLEM is that I no longer have the instructions on how to get
> | it under MyDocs again to resume backing it up weekly. Any help?
>
>
>

I use Outlook one computer, it is not a network. I have an office in another
city and want to copy all my data to it. Is there a simple way to copy all
my emails, contacts, calendars, tasks etc and move them to the remote city?
I can either use a USB drive or "gotomy pc.com and transfer the files.
Any help will be appreciated.

How canI locate the .pst files? The only one I've found is called archive
and is 120Mb.

I'm running Winxows Xp with Office 2003.

"Milly Staples [MVP - Outlook]" wrote:

> Simple. Close Outlook. Locate the .pst file and move it (don't copy) to
> the folder of your choice. Open Outlook and when it complains, point it to
> the new location.
>
> Also, never import/export the .pst file when installing on a new drive or
> reinstalling. Simply use File->open- Outlook data file to access your data
> or configure your profile to point to your .pst file initially.
>
>
> --Ā
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. All
> unsolicited mail sent to my personal account will be deleted without
> reading.
>
> After furious head scratching, Milo-in-San-Diego asked:
>
> | I like to back up my data by just dragging "MyDocuments" to my
> | external drive.
> |
> | When I got this computer, someone out there showed me a way to move
> | Outlook.pst successfully to a MyDocuments folder so that it would get
> | backed up whenever I saved "MyDocuments".
> |
> | Well, it worked great when I had a C: crash last week and I was able
> | to import it to Outlook and get all my mail and contacts back.
> |
> | The PROBLEM is that I no longer have the instructions on how to get
> | it under MyDocs again to resume backing it up weekly. Any help?
>
>
>

Hi
I need to move my files from a server running Outlook Exchange to MS Office
Outlook 2007. I have done it before from MS Office Outlook 2003 to another
machine using MS Office Outlook 2003 using a *.pst file. What is the
procedure I need to follow please to move from Outlook Exchange to MS Office
Outlook 2007.
Thanks
Grandad

I have been unable to retrieve my backed up personal files after an
unfortunate need to reindtall my OS. I used pfbackup to move them to an
external hard drive. However, when I try to retrieve them using either the
import/export or the File>Open>Outlook Data file> I get nothing. Help!

"Milly Staples [MVP - Outlook]" wrote:

> Simple. Close Outlook. Locate the .pst file and move it (don't copy) to
> the folder of your choice. Open Outlook and when it complains, point it to
> the new location.
>
> Also, never import/export the .pst file when installing on a new drive or
> reinstalling. Simply use File->open- Outlook data file to access your data
> or configure your profile to point to your .pst file initially.
>
>
> --Ā
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. All
> unsolicited mail sent to my personal account will be deleted without
> reading.
>
> After furious head scratching, Milo-in-San-Diego asked:
>
> | I like to back up my data by just dragging "MyDocuments" to my
> | external drive.
> |
> | When I got this computer, someone out there showed me a way to move
> | Outlook.pst successfully to a MyDocuments folder so that it would get
> | backed up whenever I saved "MyDocuments".
> |
> | Well, it worked great when I had a C: crash last week and I was able
> | to import it to Outlook and get all my mail and contacts back.
> |
> | The PROBLEM is that I no longer have the instructions on how to get
> | it under MyDocs again to resume backing it up weekly. Any help?
>
>
>

I need to move my outlook files from one laptop to a new laptop. The last
time I did this, I just copied the Outlook.pst and Archive.pst from one
computer to the other. It worked, but in outlook, it listed everything
twice. That is, it thought it had TWO sets of files, but it only had one.

I read the http://www.howto-outlook.com/howto/backupandrestore.htm, and it
has nothing to do with this problem. I know how to backup files and restore
files, etc. etc. I need to know how to move the outlook database from old
laptop to new laptop. Both PCs use Windows XP with Outlook 2003.

I have not yet configured outlook on the new laptop. I have installed
office 2007, and opened and configured Word and Excel.

I have read all the similar postings and none of them address this problem.

Thanks.

Ian Levit

I just installed a HP Mediasmart NAS home server at my home. Our storage
needs are just getting to vast for each PC to store all our digital assets.

Anyhow, I noticed that on my personal PC one of the largest files I have is
my Microsoft Outlook 2007 .pst files. It's where MS Outlook stores all my
archived emails.

I'd like to learn how to MOVE this file to my HOME SERVER and POINT MS
Outlook to archive all my .pst files at this location thus freeing up my
local PC from these HUGE files.

Does anyone know how to do this?

Outlook 2003/SP2, XP Pro/SP2.

I've copied my Outlook installation to a second computer using Microsoft
Files & Settings Transfer Wizard. Aside from losing account passwords along
the way (intentionally I guess) it all seemed to work, surprisingly.

Then, with Outlook closed down, I've manually moved the data files (I prefer
to keep them on a separate drive as part of my disaster recovery system /
backup regime), and pointed Outlook at the new location when prompted. So
far as I know this is the recommended method for relocating data files.

Outlook is working fine in its' new home, and emails are being stored
correctly in their various places. Wow.

However - the data file management control panel applet, and indeed the Data
File Management menu item within Outlook, report "error locating items
needed to complete this operation, may have been deleted", and show no data
files.

What's the trick to fixing this (and why am I having to fix it)?

/mel/

i'd like to run outlook from an external HD. This will allow me to use my
laptop or desktop and have access to all my outlook files (inbox, pst
folders, contacts, sent items, etc.) Is this possible? If so do i simply move
the files to the external drive and then remap each machine's outlook to
point to the external drive? (Outlook 2003)

Hi Milly.

Saved my day.
Was about to reinstall Windows from scratch.
Just because couldn't figure out how to move .pst

Infinitely grateful for your advice.
Blessings.

"Milly Staples [MVP - Outlook]" wrote:

> Simple. Close Outlook. Locate the .pst file and move it (don't copy) to
> the folder of your choice. Open Outlook and when it complains, point it to
> the new location.
>
> Also, never import/export the .pst file when installing on a new drive or
> reinstalling. Simply use File->open- Outlook data file to access your data
> or configure your profile to point to your .pst file initially.
>
>
> --Ā
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. All
> unsolicited mail sent to my personal account will be deleted without
> reading.
>
> After furious head scratching, Milo-in-San-Diego asked:
>
> | I like to back up my data by just dragging "MyDocuments" to my
> | external drive.
> |
> | When I got this computer, someone out there showed me a way to move
> | Outlook.pst successfully to a MyDocuments folder so that it would get
> | backed up whenever I saved "MyDocuments".
> |
> | Well, it worked great when I had a C: crash last week and I was able
> | to import it to Outlook and get all my mail and contacts back.
> |
> | The PROBLEM is that I no longer have the instructions on how to get
> | it under MyDocs again to resume backing it up weekly. Any help?
>
>
>


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