Even though I can create multiple signatures for new/reply/forwarded emails,
the option is one for new &/or one for replies/forwards or none. However, if
I create a business signature, a business reply signature, a friends/family
signature, I either have to accept the same for all similar functions (i.e.
-- replies, whether business or family must be the same signature). What
would be nice is to have the ability to do the following:
In the email contact, specify what signature I'd like to
use for new,
replies/forwards, &/or all, etc.
*For example, my sister sends me an email. My current setting in the
Signatures setup is to reply w/ "First & Last Name". However, my sister does
not need my last name. Sure it's simple enough to scroll down and erase my
last name after completing my email, but that negates the pupose of the
automation. OR, I could opt for "no signature" in the Signature setup and
insert it from the Insert drop down menu, which is unnecessary movement. OR,
I could use the Insert drop down menu to insert the signature for my family
and then erase the automatic "First & Last Name" signature I originally set
up in the Signatures setup menu - one more time, why automate if I have
**My suggestion is to provide a place in the Outlook contact information
section for me to assign specific signatures for individual contact members.
Using my sister example again. In my sister's information contact card, I
should be able to assign a new message signature and a reply/forward message
signature for her card. Similar for every contact in my address book.
However, if I choose NOT to assign a signature for certain contacts, the
signature I assigned in the setup menu under Options would be applied to
emails as stipulated for new, reply, forward, etc.
***If this could not be added to the Contact info card, then
being able to create a rule for this scenario. Rule starts: 1) sister name is
in the From section of a received email - check that condition, 2) reply with
specified signature - thus allowing me to select which signature I'd like to
apply to replies/forwards to my sister. Should be simple to set up for each
contact I'd like to apply specific signatures to their emails.
****Last, if the above are NOT possible, then
create a dedicated keystroke
for signatures. Therefore, I'd select "None" for signatures to be applied to
new or reply/forward emails. Once an email had been completed, I'd bring up
the signature options and click to insert which signature was appropriate.
This would be a great feature to have
for the signatures portion, as I love
having as much automation as possible or simplified keystroking -- less mouse
movement. Typing and then having to move to the mouse and then back to the
keyboard is not efficient.
Let me know what you think of my suggestion(s) OR if I am unaware of an
automation already in place.
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