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Paragraph spacing in Outlook (Word editor)

My problem may be similar to those stated, but solutions suggested haven't
worked. Specifically, When using Word in its own environment, pressing the
ENTER key moves the cursor down one line. To separate paragraphs, I need to
press the ENTER key twice -- which is what I want to do.

But when I use Word in Outlook, pressing ENTER gives me a double space. This
happens even to normal text copied form a Word document and pasted into
Outlook -- Outlook automatically adds another space between paragraphs.

Very annoying. Thanks for any help offered.
Norm

--
Norm Shimmel
Butler, PA


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How do I eliminate the extra paragraph spaces in OUTLOOK when I use WORD? How
can you copy a WORD document into OUTLOOK without excessive paragraph spaces
kreeping in? A million thanks, if this possible!

How do I set default line spacing in Outlook?

I'm trying to get the paragraph setting in Outlook 03, which is currently
defaulted to "Auto" changed to zero. How can I change this default?

I am having a problem, whenever I compose an email in Outlook using Word as
the email editor the spacing is about .5 but if take off Word as the email
editor and just use RTF the line spacing is correct. I use lots of the Word
features when composing emails, does any one know how to resolve this? And
before you say it yes, I did check the format paragraph both in Word and in
the email and both are set at 0.

Thanks in advance for your help.

Outlooks 2003 SP3, all MS updates
HTML emails; Word as editor for emails
Format is set/defaults to Style>Normal

When sending a New Outlook email my signature is double-space even though I
have created it with single spacing. I have the typical
File|Edit|View|Insert|Format|Tools|Action|Help drop down menus, but the
Format menu contains Style|Font|Paragraph|Background|Encoding|Plain
Text|HTML|Send Pictures from the Internet.
My name is in a Wendy Medium for scripting.
When I select (highlight) the double-spacing signature text and then select
Format>Style>Formatted and then Format>Style>Normal (essentially a 'reset'),
the double-spacing is removed as well as the Wendy Medium font on my
signature.
I'd like to NOT have the double spacing in my signature as a default AND to
maintain the Wendy Medium (if possible).
TIA

I have posted a couple questions regarding line spacing in Outlook 2007, but
was told it was a Word issue. We know it is specifically an Outlook issue and
I am reposting my questions in the hopes of getting a solution:

My first post:
Hi,

I have read a lot of the posted discussions regarding line spacing in an
email, however, I'd like to get confirmation on this, if possible.

When one of our users creates a new email message in Outlook 2007, (Vista
operating system) the line spacing seems to be 1.5. We have already checked
the normal templates for Word, as well as Outlook, to make sure spacing is
set to single; and have also verified that the Normal style in his message is
set to single.

From what I've been reading, it seems the only solution is to use "Exactly"
a specified point size to correct this.

Is this the only solution? Why would this be happening?

He used the same font in Outlook 2003, running Windows XP, and did not have
this problem.

Thanks for any information you can provide

This is the response I received (He broke up the message):
When one of our users creates a new email message in Outlook 2007,
(Vista
operating system) the line spacing seems to be 1.5. We have already
checked
the normal templates for Word, as well as Outlook, to make sure
spacing is
set to single; and have also verified that the Normal style in his
message is
set to single.

If you are using Word as the e-mail editor (which I hear is the only
editor available in OL2007), the extra spacing you see between "lines"
is actually the spacing between paragraphs. You will need to adjust the
paragraph style to affect the spacing between paragraphs (hence your
question is on how to use Word and that's a different newsgroup).

He used the same font in Outlook 2003, running Windows XP, and did not
have
this problem.

Did he have OL2003 configured to NOT use Word as the new-mail editor and
instead use the one embedded into OL2003?

Here is my reply:
We made sure the spacing between paragraphs in Word was also changed. We
checked the spacing before and after, which is 0; and the line spacing is set
to single in Word. Both Outlook and Word have the exact same settings. [0 for
before and after; and single for line spacing.]

Our only fix, so far, is to use "exactly" - but this had to be changed for
new messages and for replies.
End ofposts

Our user did use Word as his mail editor in Outlook 2003.

We verified, prior to posting a question, that the defaults for both Word
2007 and Outlook 2007 are set up exactly the same way (paragraph defaults, as
well as the normal style):
Paragragh spacing before and after is set to zero; spacing is set to single.

So, my questions a
Is using "Exactly" for line spacing the only solution to ensuring single
spacing?
Why would this be happening in Outlook 2007 (using Vista OS), but did not
happen in Outlook 2003 (using XP OS)?

This one has us baffled. Thanks for any thoughts.

I have posted a couple questions regarding line spacing in Outlook 2007, but
was told it was a Word issue. We know it is specifically an Outlook issue and
I am reposting my questions in the hopes of getting a solution:

My first post:
Hi,

I have read a lot of the posted discussions regarding line spacing in an
email, however, I'd like to get confirmation on this, if possible.

When one of our users creates a new email message in Outlook 2007, (Vista
operating system) the line spacing seems to be 1.5. We have already checked
the normal templates for Word, as well as Outlook, to make sure spacing is
set to single; and have also verified that the Normal style in his message is
set to single.

From what I've been reading, it seems the only solution is to use "Exactly"
a specified point size to correct this.

Is this the only solution? Why would this be happening?

He used the same font in Outlook 2003, running Windows XP, and did not have
this problem.

Thanks for any information you can provide

This is the response I received (He broke up the message):
> When one of our users creates a new email message in Outlook 2007,
> (Vista
> operating system) the line spacing seems to be 1.5. We have already
> checked
> the normal templates for Word, as well as Outlook, to make sure
> spacing is
> set to single; and have also verified that the Normal style in his
> message is
> set to single.

If you are using Word as the e-mail editor (which I hear is the only
editor available in OL2007), the extra spacing you see between "lines"
is actually the spacing between paragraphs. You will need to adjust the
paragraph style to affect the spacing between paragraphs (hence your
question is on how to use Word and that's a different newsgroup).

> He used the same font in Outlook 2003, running Windows XP, and did not
> have
> this problem.

Did he have OL2003 configured to NOT use Word as the new-mail editor and
instead use the one embedded into OL2003?

Here is my reply:
We made sure the spacing between paragraphs in Word was also changed. We
checked the spacing before and after, which is 0; and the line spacing is set
to single in Word. Both Outlook and Word have the exact same settings. [0 for
before and after; and single for line spacing.]

Our only fix, so far, is to use "exactly" - but this had to be changed for
new messages and for replies.
End ofposts

Our user did use Word as his mail editor in Outlook 2003.

We verified, prior to posting a question, that the defaults for both Word
2007 and Outlook 2007 are set up exactly the same way (paragraph defaults, as
well as the normal style):
Paragragh spacing before and after is set to zero; spacing is set to single.

So, my questions are:
Is using "Exactly" for line spacing the only solution to ensuring single
spacing?
Why would this be happening in Outlook 2007 (using Vista OS), but did not
happen in Outlook 2003 (using XP OS)?

This one has us baffled. Thanks for any thoughts.

I've read previous posts regarding "missing" Autotext functionality in
Outlook & Word 2007.

I use Autocorrect (not Autotext) because my list of entries is long, in
addition to each entry being many paragraphs. It's just a lot easier than
Autotext for what I do, but I absolutely need the SAME Autocorrect
functionality in both Word and Outlook.

In Word 2007, I tried loading my old normal.dot template, and although it
did "load" my autocorrect entries did not resurrect. (This process
supposedly reloads your Autotext entries into building blocks under Quick
Parts, but since I don't use Autotext entries, I can't say...)

This is a BIG problem for me. If I have to recreate the Autocorrect entries
in Word 2007, I guess I can live with that.

But, in Outlook 2007, having to select from a huge drop-down list with Quick
Parts in Outlook will be extremely cumbersome for me. Cumbersome enough that
I will not upgrade to Office 2007 at all.

I don't want to have to maintain 2 complete sets of autocorrect entries --
one that would be for Word 2007 under normal.dotm and my original normal.dot
for my older version of Outlook. Then again, if I used Word as my default
editor in my older version of Outlook, which version of Word would get
loaded? I don't even know if that's feasible...)

I guess this difference has something to do with the fact that you can no
longer select Word as your default email editor in Outlook? Hey, Developer
guys, did we forget to "hook up" Word and Outlook??? 2007 is supposed to be
the epitomy of integration, after all. :-)

The last posts I could find on this subject were several months old.
Someone PLEASE tell me that Microsoft is going to re-integrate Word and
Outlook in this very basic (and for me VERY necessary) way!

Additionally, how can I import my Autocorrect entries without having to
re-enter them? (BTW, I am aware of the old "support.dot" that allows you to
export your existing autocorrect entries. However, it is a known bug that
each time you have a paragraph break in any single autocorrect entry, the app
creates a new record for each paragraph, and the whole file gets messed up.
It's easier for me to re-create them than to try and clean up the entire file
and attempt to re-import...)

Other than that, I love everything else about Office 2007!

Thank you!
--
J. Raines

How do you turn off paragraph/editor markings in Outlook 2007? Somehow I
turned it on and now when I create a new message, I see all of my returns,
spacings, paragraphs, etc. Thanks.

Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook.

Word is set to use smartquotes, as they look better than the plain straight
quotes, in Word documents.

However, that seems to cause problems in Outlook e-mail. Spell-checker
reports that words are spelled incorrectly, and if sent as is, the other
party receives them seeing squares instead of quotation marks.

How can I fix this? Has anyone come up with a solution?

Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook.

Word is set to use smartquotes, as they look better than the plain straight
quotes, in Word documents.

However, that seems to cause problems in Outlook e-mail. Spell-checker
reports that words are spelled incorrectly, and if sent as is, the other
party receives them seeing squares instead of quotation marks.

How can I fix this? Has anyone come up with a solution?

Is it possible to use other editors within Outlook other than Word or the
built in Outlook RTF editor?

Hi there,

I frequently use SharePoint to "share a link" to a file in a document library. This function opens up a new email in Outlook and pastes a link to the doc in the first line of the email body.

However, every time I do this, the paragraph before/after spacing in the email defaults to Auto which essentially double spaces everything and I have to go into line spacing and set these values to 0.

I tried updating the 'NormalEmail' template by setting the default paragraph settings but it doesn't seem to matter when I use the "share a link" function in SharePoint.

Any ideas? I'm using 2010 Outlook/SharePoint

jjmclell

Is there any way to change the keyboard bindings in the Outlook 2007 email
editor?

With Outlook 2003 I've been using a VBA package that provides Emacs-style
key bindings in Word, available at http://www.rath.ca/Misc/VBacs/

These no longer work in the Outlook 2007 editor, which I understand
is based on Word 2007 but implemented through some dll "stub" (although I
do also have the "full" Word 2007 installed).

After running filemon it seems that the Outlook 2007 editor is no longer
loading any .dot files from Documents and
SettingsApplicationDataMicrosoftWordSTARTUP .

Is there any way to get the Outlook editor to load these .dot files?

Alternatively, is there some other way to change the keyboard bindings in the
Outlook 2007 editor?

Thanks,

John.

This is a multi-part message in MIME format.

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Somehow I've managed to turn on "reveal codes" or "show paragraph marks" or
whatever it's called in Outlook 2007 (it's hard to describe a feature that
you turned on accidentally). Word calls it "Show Hide P" ("P" being the
backwards "P" paragraph symbol that I can't copy/paste from anything, nor
can I find it in the symbols font), and it can be toggled off/on by using
CNTRL+*....at least that's what Word 2007 says, yet that keyboard shortcut
doesn't work for me. I've attached a small screen shot that shows what I'm
talking about.

I can't figure out how to turn this feature off - I've searched online, the
bundled help, and every single menu and options screen I can possibly think
of. I should add that I toggled it off/on Word 2007 but that has no impact
on Outlook 2007.

I'm pulling out my hair here...I hope someone can help.

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------=_NextPart_000_000E_01C790B6.B6F69750--

When sending emails and using word as the editor the email freezes and the
signiture flashes I dont want to stop word as the editor in outlook as i need
the spell checker. Please help

For a while now I've used the following VBA package that provides Emacs-style
key bindings in Word:
http://www.rath.ca/Misc/VBacs/

This no longer seems to work in the Outlook 2007 editor, which I understand
is based on Word 2007 but implemented through some dll "stub" (although I
also have the "full" Word 2007 installed).

After running filemon (from systinternals) it seems that the Outlook editor
is no longer loading any .dot files from Documents and
SettingsuserApplicationDataMicrosoftWordSTA RTUP .

Is there any way to get the Outlook editor to load these .dot files?

If not, is there some other way to change the keyboard bindings in the
Outlook 2007 editor? Is there some way to hook into this via .NET code?

Thanks,

John.

When I paste some stoff into Outlook 2003 Notes it often appears double
spaced.

I can force a soft return at the end of each line and get it to change back
to single spaced but that is a pain.

Under Format | Paragraph I don't see the options of setting line spacing.

How can I make Select Text in Outlook Notes and force it back to single
spacing?

thanks for any help.

Hi,
When I open an inspector for a new mail in outlook 2003, the inspector loads
the word add-in I created which is different from my outlook addin. How can I
load the outlook addin instead of the word one?
Thanks for your help

Hi,
When I open an inspector for a new mail in outlook 2003, the inspector loads
the word add-in I created which is different from my outlook addin. How can I
load the outlook addin instead of the word one?
Thanks for your help

I am using Outlook 2003 and Windows XP Pro.  I cannot find a way to change the line and paragraph spacing in messages being composed.

Also, even through RibbonX and programming the ability to customize the
Ribbon is severely limited.

Mike

"Roady [MVP]" wrote in
message news:OkfpmNBiGHA.3588@TK2MSFTNGP02.phx.gbl...
> AFAIK; Only programmatically;
> http://msdn2.microsoft.com/en-us/ms406046.aspx
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> -----
> "Dr Ken Brown-Gratchev" wrote in message
> news:4DF9B904-6C82-4B3C-8D20-D9791D1B51BE@microsoft.com...
> Anyone know or have suggestions on how to customize which items & the
> number
> of items displayed in the Ribbon Toolbar in Outlook and in Word, 2007 Beta
> 2?
> --
> XP ProSP2; IntelP4 3.2GHz Dual-Core; 2GB RAM; 186GB HD; ATI AIW X1800XL;
> SB
> XFi Plat; IE7Beta; OfficePro+2007Beta; WMP11Beta; Win
> OneCare/DefenderBetas.
> All latest drivers, bios, updates, & patches.
>
>

Recently we began to notice that some of our 50 or so users began to
experience an issue where images within HTML email sent by other users of
Outlook 2003 would not display until replied to. I have been able to
roughly narrow this down to the use of MS Word as the email editor. If a
user is using the built-in Outlook email editor, the images carry across
just fine!

Switch to MS word as the editor and SOME users cannot view the image unless
they hit reply and some not even then.

I suspect this to be an issue either with MS Word 2003 or slightly possible
an issue with IE.

Anyone else come across this problem? Any known fixes? hours of google has
proven fruitless.

TIA!

J I M (at) smrs (DOT) us

How do we prevent double-spacing between lines in a plain text message? We
cannot find an option for line spacing after a line return.

Often a message sent in HTML comes back as plain text. The appearance of
the original quoted message is fine (single spacing in the body of a
paragraph). However, when we go to reply, every line of the original
message and reply (quoted in the new reply) are doubled spaced.
Furthermore, as we type our reply, any line return is also double spaced.
This is a real pain when we are trying to type an outline or other
illustration that requires single spacing between line returns.

Oddly, we find no way to set single-spacing in the message editor in 'Plain
Text' mode? We have even tried to select HTML mode, set paragraph spacing
to single-spacing, then convert back to TEXT mode. That doesn't work either
as all single-spaced lines in HTML return to double-spaced lines in Plain
Text mode. Any suggestions?


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