Collapse/Expand Folders


We have the ability to expand and collapse groups in various Outlook folders.
I would love to be able to do the same with all my folders. I have a number
of nested folders within folders and it would be very useful to be able to
show all levels. In fact, it would be even better if we could have the same
functionality built into Project which allows the option to drill down to a
specific level of nested group.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx ?mid=d31b7c83-a7ca-407a-ac0b-8e9eed52e5b8&dg=microsoft.p ublic.outlook.general


Sponsored Links:



I logged out of my computer and came back to find my outlook organization
undone somehow. The collapse/expand button by each sender name is gone, and
so was the folder list pane. I clicked view and by sender name, but no
button. I did figure out how to get the folder list pane back, but i really
want to know how to fix or find the collapse button.

Help!




In Outlook 2003 I created a big private folder tree where I store all my emails according to the topic.
Assume I expanded all the folder so that the "inner" folders are all visible in the tree.

Now I collapse the outermost folder and re-open (re-expand) it again immediately.

I expected that the collapse/expand state of the "inner" folder is kept.
Much to my surprise this is not the case. ALL folders are collapsed and I have to re-open them
all manually again. This is very un-convenient.

Is there an option to prevent this automatic collapsing of inner mail folders?

Sven




In Outlook 2003 I created a big private folder tree where I store all my emails according to the topic.
Assume I expanded all the folder so that the "inner" folders are all visible in the tree.

Now I collapse the outermost folder and re-open (re-expand) it again immediately.

I expected that the collapse/expand state of the "inner" folder is kept.
Much to my surprise this is not the case. ALL folders are collapsed and I have to re-open them
all manually again. This is very un-convenient.

Is there an option to prevent this automatic collapsing of inner mail folders?

Sven




Hi,

Is there a way to get OE to stop expanding folders if they contain messages that
are marked as read by rules?

I've got the expand folders with unread messages option on. I've also got some
rules that sort certain messages into some folders and mark them as read, but OE
still expands those folders. The reason I mark them as read is because I don't
want to deal with them, I just want them archived away, so having the folder
expand defeats the purpose a bit.

There doesn't seem to be a way to mark messages before moving them, so that
won't work. I've tried marking it as ignored as well but that doesn't help.

Any ideas?

Thanks.

--
Alec S.
news/alec-synetech/cjb/net




Hi,

I have client running Outlook 2007 on Windows 7, and he keeps getting
the following message when trying to expand folders in a PST file.

CANNOT EXPAND THE FOLDER. THE SET OF FOLDERS CANNOT BE OPENED. THE FILE
IS IN USE AND CANNOT BE ACCESSED. CLOSE ANY APPLICATION THAT
IS USING THIS FILE, AND THEN TRY AGAIN. YOU MIGHT NEED TO RESTART YOUR
COMPUTER.

So to give more detail. He has 5 PST files (in OL2007 format) that are
opened each time he starts Outlook. The above message only occurs on a
specific PST. The message does not occur every time he tries to access
folders/items in this PST, but appears -randomly- (i.e. I cannot
identify if there is a pattern or reason/cause as to why/when it
occurs). This PST is his largest and was at 3.5GB. I have compacted and
moved folders to another PST to reduce the size to under 1GB (I wasn't
expecting this to resolve the problem as all PST are in OL2007 format,
and the only issue I expect to see is lesser performance as file size
increases).

I have run the Inbox Repair Tool on all PSTs with no change to the
issue.

The only possibility of another program opening his PST files is an
online backup program from Data Deposit Box. I don't believe this is the
problem for multiple reasons:

- This setup has run for months without any issue. There has been no
configuration changes.
- Online backup opens read-only
- Outlook starts up with the multiple PSTs open, so I expect it has
the file handles, access and permissions it needs and these wouldn't
change while running

I'm not sure what to try next. The only way to (temporarily) resolve
the issue when it occurs is to restart Outlook (until it occurs again).

Regards, Brendan

--
bp1000
http://forums.slipstick.com




Hello, I used to know a way to quickly expand folders in outlook.
In other words suppose you have a main folder and some sub-folders
(with the + sign underneath. You normally would have to click on the +
sign to expand them

Hoe do you automatically expand ALL folders?




Hi,

I have client running Outlook 2007 on Windows 7, and he keeps getting the following message when trying to expand folders in a PST file.

Cannot expand the folder. The set of folders cannot be opened. The file is in use and cannot be accessed. Close any application that is using this file, and then try again. You might need to restart your computer.

So to give more detail. He has 5 PST files (in OL2007 format) that are opened each time he starts Outlook. The above message only occurs on a specific PST. The message does not occur every time he tries to access folders/items in this PST, but appears randomly (i.e. I cannot identify if there is a pattern or reason/cause as to why/when it occurs). This PST is his largest and was at 3.5GB. I have compacted and moved folders to another PST to reduce the size to under 1GB (I wasn't expecting this to resolve the problem as all PST are in OL2007 format, and the only issue I expect to see is lesser performance as file size increases).

I have run the Inbox Repair Tool on all PSTs with no change to the issue.

The only possibility of another program opening his PST files is an online backup program from Data Deposit Box. I don't believe this is the problem for multiple reasons:
This setup has run for months without any issue. There has been no configuration changes.Online backup opens read-onlyOutlook starts up with the multiple PSTs open, so I expect it has the file handles, access and permissions it needs and these wouldn't change while running

I'm not sure what to try next. The only way to (temporarily) resolve the issue when it occurs is to restart Outlook (until it occurs again).

Regards, Brendan





i have see many posts with this similar question, but no hard answers

when i try expand a folder i get: "Cannot expand folder, not enough memory...."

running outlook 07 with exchange server 2007.

i can expand and see everything when i open outlook, but within a minute, the error comes up.

new install with windows 7 x64, 4bg ram, quad-core i7.

when working in offline mode, its all good!

ALL addins are turned off.

ost file is not corrupt.

mailbox size is about 7gb, exchange server is set to 30gb for this account.

tried different settings for the cached mode, no help.

safe mode, same thing.

this is my boss' computer, please help!

 

thank you!!!





Cannot expand folder. The file F:nameoutlook.pst is in use and cannot be accessed. Close any application that is using this file, and then try again. You might need to restart your computer.

I have tried this as well as the repair tool and nothing helps.

 




Hello, I used to know a way to quickly expand folders in outlook.
In other words suppose you have a main folder and some sub-folders
(with the + sign underneath. You normally would have to click on the +
sign to expand them

Hoe do you automatically expand ALL folders?




Does anyone know of a way to automatically collapse expanded folders
after you transfer mail around? Or at least a keyboard shortcut that
collapses all folders?

Situation.

I have subfolders in subfolders in subfolders for organizing my
email. I keep all my folders collapsed so I only see the top level
parent subfolders. When I get messages and transfer them around I
drag the message to the parent folder... it expands... i keep dragging
to the next parent... it expands... and so on until I finally drop it
in the folder that I want it to end up in. After I drop it I want the
entire thing to collapse again... instead I'm stuck going back up the
chain clicking on each '-' sign to collapse the folder.

Can anyone help here or am I stuck with all the clicking? Or stuck
with an open-all-the-time humongeous folder list?

So many other mail clients do this... it's just odd that I can't
figure it out in Outlook.




Hi Everyone,

I have a user who, everytime he tries to scroll in his folder list (or just
mail list), it expands and collapses the folder he currently has highlighted.
He's using Outlook 2003 and for the life of me, I can't recreate his
problem. Any ideas?




Using Outlook 2007 SP2. Folder view is set to "arrange by From", "view in groups" with the reading pane off. I look after two mailboxes, when clicking between the two mailboxes my view is not retained. Sometimes when I click back to my primary mailbox all items are expanded and sometime all items are collapsed (its random). Can anyone replicate this issue and if so is there a fix.




I have several e-mail addresses and have placed many options of each into the Favorites navigation pane This makes the lower pane so small that it is a pain.

What is worse is that when I collapse the sub-folders in the lower pane , they do not stay collapsed. Every time I go back into Outlook, one or two, not all, are fully expanded and either I have to go in to collapse them again or put up with it and have to scroll down to other e-mail folders. Strangely enough, it is the e-mail folder with the most sub-folders that is always expanded.

What a pain the navigation pane has become...
Is there a fix for this?




I'm running OL 2007 under Vista. I love the new search gui/capabilities.

I usually read my messages in the preview window. When I download new
messages the middle window (messages headers sorted by folder), has started
to collapse the folders. I right click and expand the folders, but it used
to display with the folders expanded.

Is there a way to leave the folders expanded?

I hope I have described the issue clearly.

Thanks,

Dennis




My Inbox keeps collapsing it won't stay expanded




Hi everyone, from Italy!
I have configured an IMAP email account using Outlook 2007.
This account is included in the automatic send/receive group, but new
messages sent to IMAP account are not shown since I manually expand the
collapsed account folder: it seems that IMAP mail accounts are not included
in the send/receive action when the folder is collapsed.
It is possible to expand automatically the IMAP account folder at Outlook
startup?
Is there any other solution to force Outlook in checking my IMAP account
even when folder is collapsed?
Thank you for your help!




Hi everyone, from Italy!
I have configured an IMAP email account using Outlook 2007.
This account is included in the automatic send/receive group, but new
messages sent to IMAP account are not shown since I manually expand the
collapsed account folder: it seems that IMAP mail accounts are not included
in the send/receive action when the folder is collapsed.
It is possible to expand automatically the IMAP account folder at Outlook
startup?
Is there any other solution to force Outlook in checking my IMAP account
even when folder is collapsed?
Thank you for your help!




I like how OuUtlook automatically expands a folder if I drag an item onto a
collapsed folder. I would be even better if Outlook would collpase it back
to its orginal state (or give us a toggle for that behavior) after I have
completed my action (e.g., moving an email into another folder.)

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx ?mid=a4c90c33-e038-44b8-baaf-a4d8eef1c22f&dg=microsoft.p ublic.outlook.general