Free Microsoft Outlook Resources & Whitepapers

Power Users

Okay, I read where the developers of the Microsoft Office 2007 evidently
didn't have "power users" in mind when they were making their changes. Why
doesn't Microsoft make a special version of Office 2007 for power users?

I've been so frustrated trying to find things I've always used. I've yet to
discover the rhyme or reason for doing what they've done. I have to click
several times to do something that only would take one click before. I have
always personalized my toolbars in order to make my job easier. One click
saves a lot more time than having to go to several places to do some rather
simple tasks. Some of the things that were visible before aren't now and it
slows the worker down having to right click or go to different tabs plus the
corner arrow of an option. Looks like the object here would be to have less
keystrokes instead of more. The new version has been slowing me down and
that's not good for a busy office.

I don't like not being able to customize the ribbon because there are
certain options I would like to take off mine since they don't get used much,
if ever, and therefore, they seem to be "in the way". I'd like to customize
the icons on my QAT and I can't do that.

Surely, I can't be the only one who has found the new version to be
completely frustrating. It might be great for someone just learning the
computer. The next time you start making such drastic changes, make a
"beginner's" version and a "power user's" version. Users need to be able to
personalize more of it. Those personalizations make a huge difference in how
fast something gets completed.

--
dlb

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comments powered by Disqus
On a regular basis, Outlook 2007 becomes will not open new mail items
and/or other folders for our power users.

Outlook is configured for RPC over HTTP mode against a number of
Exchange servers (different farms, different locations, one common
problem). Frequently, users get an error akin to:

(this one was produced by Advanced Find)

Outlook cannot perform your search. Outlook cannot display this view.
Your server administrator has limited the number of items you can open
simultaneously. Try closing messages you have opened or removing
attachments and images from unsent messages you are composing.

---

In most cases the users have a number of Outlook windows open - main
mail window, calendar, task lists - power users.

This issue only affects our Outlook 2007 users, the Outlook 2003 users
are not affected.

The current remedy is to restart Outlook.

As we receive more reports from the field, I'll add more excerpts.

Regards,

RT

Hi All,

I have a problem whereby users who are set up with normal user status
on their machines cannot open JPEG files, but if we make them a power
user on their computer they can then open JPG files fine.

I found this posting in this group from Jun 2003 that partially
addresses the issue:

http://groups.google.co.nz/group/microsoft.public.outlook/br owse_thread/thread/a870363bf78ac9c3/3663ad6fdee97e62?lnk=st& amp;q=&rnum=11&hl=en#3663ad6fdee97e62

OR

http://tinyurl.com/ew8gf

The advice in there is to change the user to a power user, associate
JPG / JPEG file extensions with an appropriate image viewer, then
take them back to a normal user.

However, this does not seem to work for me. I have done those steps,
and there is definitely an association set up since they can open JPG
files in Outlook no problem as a power user, but as soon as I change
them back to a normal user, they can't open them any more.

Does anyone know how to make this work?

Thanks,

Alan.
--

The views expressed are my own, and not those of my employer or anyone
else associated with me.

My current valid email address is:

1bupdvc02@sneakemail.com

This is valid as is. It is not munged, or altered at all.

It will be valid for AT LEAST one month from the date of this post.

If you are trying to contact me after that time,
it MAY still be valid, but may also have been
deactivated due to spam. If so, and you want
to contact me by email, try searching for a
more recent post by me to find my current
email address.

The following is a (probably!) totally unique
and meaningless string of characters that you
can use to find posts by me in a search engine:

ewygchvboocno43vb674b6nq46tvb

Hi all:

I downloaded this new Personal Audio Link app.
They issued a press release looking for beta testers,
with a compensation offer of 6 months free Vonage
service for qualified testers.

I'm posting this because they are seeking more beta
testers, particularly seeking Outlook "power-users" who
understand the technology.

http://www.adondo.net/product.aspx

It uses a SIP client for speech interaction. .NET and
can be highly customized by the user. Beta testers
can interface with Outlook by voice, e.g. use the aplication to
send/receive e-mail by speech, call up contact information,
get instant local traffic reports, instant local weather,
listen to podcasts, blogs, RSS feeds via
navigating by voice alone.

I'm a speech recognition user, and am using it now,
dictating e-mails with 98% accuracy, even with significant
background noise, or wind noise.. using a cell phone.

HTHE

Hi All,

I have a problem whereby users who are set up with normal user status
on their machines cannot open JPEG files, but if we make them a power
user on their computer they can then open JPG files fine.

I found this posting in this group from Jun 2003 that partially
addresses the issue:

http://groups.google.co.nz/group/mic...ad6fd ee97e62

OR

http://tinyurl.com/ew8gf

The advice in there is to change the user to a power user, associate
JPG / JPEG file extensions with an appropriate image viewer, then
take them back to a normal user.

However, this does not seem to work for me. I have done those steps,
and there is definitely an association set up since they can open JPG
files in Outlook no problem as a power user, but as soon as I change
them back to a normal user, they can't open them any more.

Does anyone know how to make this work?

Thanks,

Alan.
--

The views expressed are my own, and not those of my employer or anyone
else associated with me.

My current valid email address is:

I have an excel add-in that works under the following circumstances:

Works on XP Administrator and Excel 2003
Works on XP Power User and Excel 2003
Works on Vista and Excel 2007
Works with XP Administrator and Excel 2007.

But
Fails to load (no error messages) with XP Power User and Excel 2007.

Any ideas?

I am going to the 2007 equivalent of tools->Addins, browsing for my
addin and trying to add the add-in there.
Excel simply hangs.

I have XP with Office 2003 and 2007 on the same machine.

i used sedebugprivilege to grant power users to kill process but they can't
see all process do you have an idea ?
Thanks for your help

I'm learning Sharepoing/Moss now and there seems to be a definite
distinction in all the course materials between
Administrators/Developers/Power Users

They seem to make a big point about identifying 'power users' in
different sections of the work environment to handle a lot of the
stuff, but then again, all the tasks seem to blur from one role to the
other - and, if you gave enough of the tasks over to the 'Power
users', as they call them, it seems to take away from the other roles.

Now, maybe I've never worked in a business enterprise that's big
enough to handle all roles, but to me, it would seem like, for job
security, you would want to handle as many duties as possible.

Then, of course, I'm still learning and I don't have a Sharepoint job.
What's it more like in the real world?


I have a user that needs local admin or power user privileges to his machine.  He is part of a Win2k8 server domain.  I have logged in as a domain admin and tried to add his account to the proper local group (Using Local Users and Groups under manage computer) but under the location selection, only the local machine is an option.  The option to set it to the domain to add domain users is not available.  I have done this many times with our XP boxes but this is a first time for a newer Win7 machine.

 

Some help or links to a guide please...

 

Thanks.

Hi,
creating a new user in Server 2003 / Server Managment / Users / Create User
I am finding that since the intial setup of the Server evertime a new user is created it is slow as well as it does not configure, profile and email accounts and hangs on the group membership settings
I have attempted to create the user using standard templates
templates we have made
power user templates
and the same thing happens
any ideas?

I want to impose a max message size (send) for all users - with the option to override or set higher limits for a limited number of users.

I tested the "message size restrictions" on a specific mailbox and it works great - if the user tries to exceed the message size, the message isn't even created (so stays out of the sent items and journaling). I THINK that if a limit was set on a connector etc. the message would be sent and then fail (by this time it has taken up space in sent items etc.)

The thing is, how do I set a "default" restriction to apply to all users unless I override this with a higher value?

Even if setting the "Maximum size for messages sent" as a global setting behaves as above (i.e.. stopping the message being generated at client rather than blocking it at routing) - I cannot override this with a user specific limit because "User level limits take precedence over other message size restrictions" (GOOD) "The exceptions for the user limits only apply to message exchanges between authenticated users" (BAD).

It's like I need to populate the per mailbox setting with a default value every time a new user is created. How would I automate this?

To stress, what I am trying to achieve (I cannot test global limits etc. in the production environment, so might misunderstand how it is designed to work) :

1) Stop all users creating a message over 20MB in size, at the client, so it is not recorded in sent items etc.
2) This is primarily with reference to outbound internet mail, but it would be good to restrict this internally aswell.
3) Override / increase this on a per user basis (say, increase this limit to 50MB for "power users" as they are discovered).
4) Have this initial limit apply as default when new users are created (rather than a manual task).

Can anyone advise how best to approach this ?

Hopefully someone knows this,

specific users in an exchange 2003-2007 environment are having issues access owa.

I have read+write permissions for the authenticated users group added to the user accounts, but certain ones (ones that belong to the domain power users group) will lose the write permission for the authenticated users, once this is lost, they lose access to owa. is there a way to keep these accounts from losing that permission?

Thanks,

Kris 

Thanks sue. I have tested this and it works well.

One thing i have noticed though is that the global address list is not
updated with new contact details. I created new users and new contact objects
in AD which do not appear yet in my lists. Any ideas??

"Sue Mosher [MVP-Outlook]" wrote:

> The best way to achieve that is to configure the users for Cached Exchange mode. See http://office.microsoft.com/en-us/assistance/HA011402591033. aspx
>
> --
> Sue Mosher, Outlook MVP
> Author of Configuring Microsoft Outlook 2003
> http://www.turtleflock.com/olconfig/index.htm
> and Microsoft Outlook Programming - Jumpstart for
> Administrators, Power Users, and Developers
> http://www.outlookcode.com/jumpstart.aspx
>
> "Andy Wolsten" wrote in message news:9202EDDF-A539-461B-B9ED-A9D743A1864E@microsoft.com...
> > Hi,
> >
> > I want to set out laptop users outlook profiles to create a copy of all
> > emails etc to their local hard disks so that when they are working offline
> > their emails are available, but leaving a copy on the server.
> >
> > what is the best way to acheive this.
>

Tools | Options | E-Mail Options | Mark my comments with.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin1aB" wrote in message news:66BDB369-CB3C-4D36-A749-474607C57CD4@microsoft.com...
> Hello,
> I had to migrate a user's 'Windows' profile on Windows XP from user A to a
> new user B. These are different folders under 'Documents and settings". The
> reason was a call center monitoring application that wouldn't run under
> different user profile. User B assumed the task to monitor the phones.
> Outlook was changed to reflect user B's settings for the POP email account.
> Now in Outlook 2000 Prem, when user B replies to an email and starts
> typing, it inserts "[User A]" to quote the reply. But it's not user A's PC
> anymore.
> The only thought I had while driving home is to run the 'reconfigure mail
> support'
> and if that doesn't help, create a New Outlook profile and remove the old
> Outlook Profile.
> Where does that 'auto reply to quoting" thing live??
>
> Thanks in advance
>
> Kevin B
> --
> RHCE, Linux+ and MCP

Start by telling us your Outlook version and explaining what you mean by "a primary calendar"?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"How to make a primary calender visible t" wrote in message news:9E7C480C-8FE3-4A3B-9827-7EDDFE6D7926@microsoft.com...
>

Hi I am asking this question in this group as suggested. If you view the
thread you will the background information.

Two questions that need to be answered:
1) Does The person's calendar that is being viewed and the person that is
doing the viewing both have to be 2007.
2) If the organization is not using exchange 2007 then it can not work no
matter what the clients have.

are these both correct?
____________________________________________________________ _______
I can't be sure about mixed enviornments off the top of my head. You might
want to ask in microsoft.public.exchange.clients.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

Just to be clear, everyone has to have outlook client 2007 and the server
has to have exchange 2007. Or can it be mixed, clients are 2003 and server
is
2007, or some clients have 2003 and some have 2007.

Ex. Jack has client 2007 and he has set up his work hours, Sue has client
2003 and opens up his calendar it will not work, correct.

thanks

Hi,

When viewing other user's calendar's it is not displaying that user's proper
work hours it is showing the work hours based on my calendar. Ex. Jack has
set his work hours to 10am - 4pm, however when I access his calendar it
shows
his work hours as 9am-5pm because that is what mine is set for. is there a
solution... thanks in advance..........

I've been working with my In-laws to set up the Security on their
computer but have hit some issues. (I'm not there; this is all done by
phone and they are relative neophytes!)

-they have a Dial-Up connection (rural)
-new Dell dual processor WinXP SP2 machine
-they have 3 Users on the machine with 3 separate desktops
-User 1 & 2 share the same email account and use Outlook 2003
-User 3 shares the Internet connection but uses an IMAP Mail server and
Online program.

-the concern was that User 3 can view all emails and files and make
changes to all Desktops from his (I don't know why he can do this but...)

So, I made Users 1 & 2 Power users and User 3 just a User

-I gave them each a log on password to get to their individual
desktop.
-I made each of their Documents files not shared
-from User 1's desktop, I made the Outlook PST file require a password.
-I had to go into User 3's desktop and also make the Outlook PST file to
require a password

-at this point, User 2 no longer has access to Outlook! When you click
on the icon, the hour glass comes up and then disappears and nothing
else happens. It does not ask for a password or even acknowledge that
it is running. All other programs, including other parts of Microsoft
Office are still working. User 1 & 3 are required to put in a password
to get into the Outlook Email files.

Anyone know why this has happened? I am totally stumped. Was there a
better way to set the Security up?

I appologize for not reading the rest of this post, however, I wanted to
chime in on the subject of people not customizing.

1) you're absolutely right...most people don't ever bother, and therefore
it's hard to justify spending time, money, and brain cells to implement it.

2) while most people never customize anything, those of us that DO tweak
every last inch of OUR machines, to make them OUR machines are extremely
passionate about what why and how we do things.

3) In almost any program, there are features that 99.9% of the population
never use, and most of those people never know they exist at all, but that
..01% of us that are POWER USERS are the ones people tourn to for support when
they "break" their computers. If nothing else, that fact alone should earn
us the right ot have the ability to customize darn-near anything we
want...shouldn't it?

"Steve Anderson [msft]" wrote:

>
> Dustin and John, I hope you are able to be part of the beta program for the next version of Office. We'd much rather have people involved who are passionate about the products we work on (whichever way that passion runs).
>
> Since other MS folks have chimed in on the thread with some workarounds, I'll note two things. First, making things customizable is always a struggle since we find that the vast majority of users don't customize anything when we do make it customizable. Not saying that it isn't a good thing to do, but given all the other things that need doing, it's hard to justify when such a small percentage of people use it.
>
> Second, I am on the team that is responsible for this interface. Brian mentioned a problem with the threading: are there any details? I see the post by Jeff: do some of you not see it?
>
> Thanks,
>
> -Steve Anderson
> Program Manager, Office
>
> This posting is provided "AS IS" with no warranties, and confers no rights.
>
>

Hello,

We have email accounts set up for various web sites we sell items thru. Our
Customer Service rep uses those folders to help know where the questions are
coming from. We set up a new email account (the first since migrating to SBS
2008) and for some reason we can't seem to get our CS person to be able to
send email from this email. I've gone thru the Exchange management console
and set the "Manage Full Access Permission..." to both the Group that she is
a part of and when that didn't work, I tried getting her account directly.
That also failed.

What we did find worked was changing the user to a Domain Power User. We
don't want to do that. She can access all of the other emails just fine, and
can see the emails from this box. The only thing she can't so is send as that
mailbox.

Anybody have any ideas?

I've been working with my In-laws to set up the Security on their
computer but have hit some issues. (I'm not there; this is all done by
phone and they are relative neophytes!)

-they have a Dial-Up connection (rural)
-new Dell dual processor WinXP SP2 machine
-they have 3 Users on the machine with 3 separate desktops
-User 1 & 2 share the same email account and use Outlook 2003
-User 3 shares the Internet connection but uses an IMAP Mail server and
Online program.

-the concern was that User 3 can view all emails and files and make
changes to all Desktops from his (I don't know why he can do this but...)

So, I made Users 1 & 2 Power users and User 3 just a User

-I gave them each a log on password to get to their individual
desktop.
-I made each of their Documents files not shared
-from User 1's desktop, I made the Outlook PST file require a password.
-I had to go into User 3's desktop and also make the Outlook PST file to
require a password

-at this point, User 2 no longer has access to Outlook! When you click
on the icon, the hour glass comes up and then disappears and nothing
else happens. It does not ask for a password or even acknowledge that
it is running. All other programs, including other parts of Microsoft
Office are still working. User 1 & 3 are required to put in a password
to get into the Outlook Email files.

Anyone know why this has happened? I am totally stumped. Was there a
better way to set the Security up?

The best existing solution is the free PFDavAdmin that you can download from http://www.microsoft.com/downloads/d...displaylang=en

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Michel Lauterbach" Michel

Hi Sue:

I've been reading your string on how to export out user defined fields,
because I need these fields in Access for reporting purposes. When I use a
table view to display the fields, they are not in there. Why is it so hard
to get these fields exported out? This should be easy and it's not. Can you
help me?

"Sue Mosher [MVP-Outlook]" wrote:

Outlook doesn't support exporting custom fields. Quick and dirty method:

1. Put all the items from your form in one folder.
2. Use a table view to display all the data fields that you want to export to Excel.
3. Choose Edit | Select All.
4. Choose Edit | Copy.
5. Paste to Excel.

You can't change the fields available for export. However, if you use Access to set up a linked table connected to your mail folder, you will see the Received date among the available properties. Third-party export tools are also available; see http://www.outlookcode.com/d/customimport.htm#tools

Otherwise, you'd have to write custom code or use a third-party application. See http://www.outlookcode.com/d/customimport.htm .

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Keith" wrote in message ...
I created a user defined field under the Customize current field - fields -
new field in Outlook Contacts. The new field is a Yes / No type. When I try
to export the contacts to either MS Excel or MS Access that field is not
available for export. Is there anyway to export ALL Contact fields --
including user created fields. I also tried to change the existing USER
FIELD 1 field to a YES/NO type, however Outlook does not provide that abiltiy
either. I'm using Outlook 2003 SP2

HELP Thanks
--
Keith

Sue,
Thanks very much for your input. I think I understand what you are
suggesting. However, the Renew field is always populated with None. Then I
can populate it with a proper date. It still does not filter properly.
At the bottom of my original post, you will notice the SQL filter commands.
Can you explain the differences between the User Defined field filter that
begins with http:... and the Birthday field the begins with urn:? That's
what appears to be the key.

Dave F
"Sue Mosher [MVP-Outlook]" wrote in message
...
The solution is to the Renew field on *all* items with data even if it's
"None" -- which is actually the date #1/1/4501#.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Dave F" wrote in message
...
I've set up 2 User Defined fields in Outlook 2003 -- Join Date and Renew
Date. Both fields are Date/Time types. I populate the Join Field with
data
and some of the Renew Fields with data. The Renew field defaults to None
if
not populated. The problem is when I sort on the Renew field, it doesn't
appear to sort properly, i.e. there are some "None" at the top, then some
dates, then more "None". Also, it doesn't filter correctly, i.e. when I
filter for Join Date on or before '12/01/05' and Renew Date "does not
exist"
it doesn't return all the data it should. I created a new filter for
testing purposes, one with User Defined fields and one where the date
field
was already set up, i.e Birthday. When I look at the SQL Filter
User Defined field
"http://schemas.microsoft.com/mapi/string/{00020329-0000-0000-C000-000000000046}/Join%20Date"
= '12/1/2005 12:00 AM'))
Standard Field "urn:schemas:contacts:bday" = '12/1/2005 12:00 AM'

Why the difference? I'd like some help in understanding this.

Dave

I've never seen anything on that. The Outlook Address Book service isn't supposed to have any parameters you can set with a PRF.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"trevz" wrote in message oups.com...
I think i resolved the problem.. Under Section 4, the service which
corresponds to Outlook address book needs to have:

Ben=True

This is what a co-worker suggested and it worked.. I haven't been able
to find any documentation on this though.

You can't create a default mail profile that way. Instead, you should create a .prf with the desired settings (with the Custom Installation Wizard or Custom Maintenance Wizard tools in the Office Resource Kit) and deploy it and the necessary registry values for Outlook to invoke it before creating the image. For more details, including a variety of .prf deployment methods, read the excellent white paper "Configuring Outlook Profiles by Using a PRF File" at http://office.microsoft.com/search/r...60 I&respos=3
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"primetime" wrote in message news


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