This is Outlook 2003 running on windows XP at home in a stand-alone desktop
There seems to be three different lists of folders:
I created a folder, SML, that has names I import for my monthly newsletter.
I recreate it for each mailing.
I've explored the different places I use the contacts folders and lists, and
they have different folder lists.
With 13 folders:
When I create a new email, and click on the To
button, to get a list of
contacts, and then look at the drop-down box that is labelled "Show Names
from the:" which lists the folders available, I get 13 names, in addition to
Contacts. None of them are SML, one of them is "Temp"
This is the same list that shows up when I go into Tools:
E-Mail Accounts |
View or change existing email accounts. They all have "Personal Folders"
after their name in the list.
when I am in Word, doing a MailMerge for emails, and am
selecting an Outlook
folder, 14 folders are listed. All of the above 13, plus another Temp.
Again, none of them are SML, which is the folder with the email addresses I
want to use. Of these 14 folders, 6 are labelled "Personal Folders |
Contacts", and 8 are labelled "Personal Folders |"Deleted Items".
7 folders in my Folder List navigation pane:
Both the Contacts Tab and the Folders tab in Outlook's navigation pane show
7 folders, including the SML folder that I want to use, and the six folders
listed in the Word MailMerge that are labelled "Personal Folders | Contacts"
Those same seven folders show up when
I am in the Mail section, and create a
new folder. (File | New folder (CTL + Shift +E). In the "folders" view,
six are subfolders of Contacts. In the Contacts view, they are all on the
same level, with a Contacts icon.
When I import new data for a Contacts Folder, under File
| Import and
Export, I get a list that has the same seven folders and tree structure
shown in the Folder view, plus another 90 folders, two of which are named
Temp, which are folders I've created and deleted over the years. I've
compacted the Personal Folders several times, but those deleted folders
don't go away. They are not in my Deleted Items list, either.
So, how do I get my SML folder to be available to
send emails to the
addresses in it, both with MailMerge and with Outlook Send?
How do I recover the space from all those deleted
folders and get them out
of my system? Each folder has 350 or so names in it and there are 90 of