what is the best way to organize outlook contacts


I have a database of about 3000 contacts and I would like to organize them just once so I was wondering if it is better to assign categories to all of them or group them in contact groups or both or something else? In other words, when selecting groups for mail merge, what tools are best? Thanks for any advice.


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I want to backup my email data to a network drive that is not on my Laptop.
When I tried to copy the files to the network drive it only made a shortcut
to find the file(.pst). I want to copy the actual contents of the email file
as it appears in Outlook. What is the best way to do this? I have also
tried to save email files(.pst) to My Documents but they won't open even if I
use Outlook to open the file. Why is that?




What is the best way to shut down Outlook? Are there possible ways that may
not be recommended? I ask because sometimes, when I turn Outlook back on,
after shutting it down, it says it was not shut down properly. I have no
idea what is improper. Sometimes when I turn my computer off at night, as it
is going through the shutdown process, it says Outlook is not responding, and
I have to do what the little error screen says about closing it down
"manually" (I'm not sure how to describe it otherwise). Can someone help me
figure all this out? Thanks.




What is the best way to shut down Outlook? Are there possible ways that may
not be recommended? I ask because sometimes, when I turn Outlook back on,
after shutting it down, it says it was not shut down properly. I have no
idea what is improper. Sometimes when I turn my computer off at night, as it
is going through the shutdown process, it says Outlook is not responding, and
I have to do what the little error screen says about closing it down
"manually" (I'm not sure how to describe it otherwise). Can someone help me
figure all this out? Thanks.




I have an e-newsletter I formatted in word. What is the best way to send
that newsetter in the body of an e-mail in Outlook? When I try to send the
hyperlink colors change to the default for a followed link and my images are
misplaced.




Outlook2003 / WinXP Pro (SP2)

Hi

What is the best way to clean up my .PST file?

I've tried archiving what I can and it's still c900 MB.
I've compacted it.
I regularly run SCANPST.EXE across it... but still it keeps restarting
Outlook!

I have an Outlook2003 file that obviously has some corruption in it
because
when downloading new emails, it quite often throws an error
(that asks me if I want to inform microsoft and whether I want to
restart Outlook).

I have been advised to start again with an empty .PST file. And do
download
all the new files into it.

The problem is that I have about 40 folders plus about 30 quite complex
rules.
So rebiulding this from scratch will take a ratherhuge amount of
labour!

I suppose that I COULD export the rules, create the virgin new (empty)
PST file and import the rules.

But how do I know it isnt the rules that are corrupt and causing the
trouble ?

Or maybe there is a way to copy the folder structure but none of
the actual emails - into the new .PST

But how do I know that it isnt the folder structure that isnt corrupt?

And even if I do start again with an empty PST suppose I "archive"
everything INTO it and then use this "archived" .PST file as my mail
..PST will this work?

But how do I know that one of the emails isnt corrupt and causing all
the
trouble?

Any thoughts?
Where is the corruption most likely to have occurred?

Are there any utilities better than SCANPST.EXE for cleaning
up errors in .PST files...?

Ship
Shiperton Henethe




Outlook2003 / WinXP Pro (SP2)

Hi

What is the best way to clean up my .PST file?

I've tried archiving what I can and it's still c900 MB.
I've compacted it.
I regularly run SCANPST.EXE across it... but still it keeps restarting
Outlook!

I have an Outlook2003 file that obviously has some corruption in it
because
when downloading new emails, it quite often throws an error
(that asks me if I want to inform microsoft and whether I want to
restart Outlook).

I have been advised to start again with an empty .PST file. And do
download
all the new files into it.

The problem is that I have about 40 folders plus about 30 quite complex
rules.
So rebiulding this from scratch will take a ratherhuge amount of
labour!

I suppose that I COULD export the rules, create the virgin new (empty)
PST file and import the rules.

But how do I know it isnt the rules that are corrupt and causing the
trouble ?

Or maybe there is a way to copy the folder structure but none of
the actual emails - into the new .PST

But how do I know that it isnt the folder structure that isnt corrupt?

And even if I do start again with an empty PST suppose I "archive"
everything INTO it and then use this "archived" .PST file as my mail
..PST will this work?

But how do I know that one of the emails isnt corrupt and causing all
the
trouble?

Any thoughts?
Where is the corruption most likely to have occurred?

Are there any utilities better than SCANPST.EXE for cleaning
up errors in .PST files...?

Ship
Shiperton Henethe




I have a customer that would like to clean up his exchange server, limit the mailbox sizes and set a limit to how long the mail is kept on the exchange server.. I did a little research and found that you can use Recipient policy in Microsoft exchange manager and then set up the Mailbox manager settings to set your limits. What is the best way to limit mailbox sizes and the lenght of the mail storage?

Thanks,

Matto




hi
what is the best way to prevent the exchange from leaving the Email in the Q
and what are the Couses of this
if some one know please help




What is the best way to archive email accounts in exchange 2007.  I know that I can create a .pst file of them, but is there some built in functionality in the EMC that could do it much faster?

Thanks for your help in advance.




I've had a few people ask me this question and I honestly do not know the best answer to the question. What IS the best way to cancel a reseed?

I've heard people say to recycle transport or to kill the process in task manager but I havent had to do it myself so I'm not sure of the correct method.

Anyone able to answer that?




Hey All,
I did some reach on how to install and secure ex2k7, but the more I read the more I got confused, so the question is:
1.       1.Can I install ex2k7 on one single 64bit win2k3 sp2 with all the roles
·         Mailbox server roles
·         Client access server role
·         Edge Transport role
·         Hub Transport role
·         Unified messaging role

2.      2.  Is that possible the secure it?(not become open relay server)

3.       3.If is not good idea to put all the roles in one box, what is the best way to do it(which roles goes to which server)

Thanks in advance  




Hi,

Outlook 2007 - what's the best way to backup the address book and emails? I
know how to backup to the hard drive but what about to a CD? The address book
is more crucial than the emails but it would be nice to have both in case the
computer crashes or gets fried.

Thanks.
--
KP




I just finished installing Exchange 2003 on Server 2003 on new hardware. I am now ready to migrate mail from my Exchange 5.5 Server 2000. I tried the "Migration Wizard" (mailmig.exe) but I get the following error:

"Unable to perform the migration. Please enter a source Exchange server outside of the target exchange organization."

I started to research and discovered that the "Migration Wizard" cannot be used to migrate mail from an Exchange server in the same org.

Any idea on what is the best way to migrate my mail?

Thanks




Hello everybody,

I am new to exchange server. Please tell me what is the best way/scenario to impliment exchange in domain environment. I have installed exchange server 2003 on single machine with active directory on it. Means single domain controller. Now I want to install both of them on separate PC. How I can achieve this?
what should be the configuration on both sides. Also both needed to be connected to internet. So please let me know the answer for my both of questions.

I shall be very thankful to you.

Regards

Sarab




I have many mobile users. When they are in the office with their laptops
they get their email from the exchange server. what is the best way to
configure Outlook to get email while they are on the road. I would prefer to
use the Outlook client on their maching as opposed to OWA. We have Exchange
2003 and Oulook 2003.

Thanks for your help,
Brian




Hi there

I am a newbie in exchange 5.5 and I wish you guys can give me some assistance.

Currently our company is running MS Exchange 5.5 Build 2653.22: Service Pack 4 on A Win NT4 Server with 256MB RAM. One of the computer users at our office will be on vacation for 2 weeks and would like to request me to help him forwarding all his emails to his external email account (a personal email account).

May I know what is the simplest way to do it without mess round on the Exchange Server 5.5 ?

Please kindly advise.




I have worked to personnally manage our database. However, our entire office
needs access. Some utilize PC and others access through laptops.

We have Exchange and I need to know the best way to keep our address book
fresh and current. I would like the power of the team to allow for
adds/deletions/updates as needed. I want this to reflect for all of us!

We have struggled with many different databases and I will not rebuild it
again.

What is the best way to post a company address book which mobile users can
access on their laptop and sync with the home server when they get back to
the office or while on the internet?

HELP and please keep the instructions a bit above basic. Thanks!!!
--
NO SPAM




What is the best way to move outlook to another computer? I got a new computer and don't want to loose any of my data/e-mails etc.

Thanks




Our marketing girl sends out emails to our clients weekly and the display name is her name and some of our clients are deleting the message because they do not recognize her name. What is the best/easiest way to keep everything the same and just have her display name be "Company Name Marketing" I thought about just creating a new user in active directory and just having her log in as that user but thinking there has to be an easier way. I have tried changing display name but that didnt work but then again i dont want to toggle features to do this every week. Any help would be greatly appreciated. Thanks!

oh we are running exchange 03 and outlook 03

chaz