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OL 2003- Impact of Reorganizing Folders on Archived Files

I had to do a complete XP Pro Sp3 a while back and when I reinstalled OL 2003
the previous arhive files were lost (or actually I probably didn't reinstall
OL correctly). Anyway I need to reorganize my personal folders and have
waited to setup new archives until that task was completed but it is an
ongoing process. So my question is if I go ahead and setup archiving now,
what is the impact on the archived file when I make changes to the folder
organization? Hope this question makes sense and thanks in advance ....


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Hi all,
I am using Outlook with Exchange Server. I have accidently deleted a folder
on my archive mail. I also cleared the content of deleted items. There is no
backup of the archive mail. Is it possible to recover deleted folder on
archive mail?

Regards
RWLambas

Is it possible to set Outlook 2007 to EXPAND the TREE view of Mail Folders
(on the left-side window pane) each time Outlook opens?

It is a minor nuisance to have to click the little "+" symbol to the left of
my three IMAP email accounts to expand the tree so I can click the inbox to
read emails.

Thanks!

Hello All,

This is extreamly annoying.

I have 2 "Local Folders" in my Outlook Folder List and they are for the same
data file. Any idea how I can get rid of one of them? By right clicking on
either one, Close "Local Folder" is disabled on the ?shortcut? menus.

I don't know if this has anything to do with it, but this is what happend
recently: this is a fairly new laptop and I installed OL 2003 myself. Then
I copied my data file over from my old laptop w/ OL 2002. I set it up and
also set up profiles (we are still on dial-up so we have 2 different
POP3/SMTP server combinations to connect to depending on how we are
connecting to the internet (connected through some other ISP's high speed
connection when traveling)). I set up the same email account in both
profiles and adjusted it so that account is saving emails/data to the same
data file from both profiles.

Thanks for any help anyone can provide,

Conan Kelly

I use OL 2003 on two different systems, a desktop and a laptop. When
I need to work outside my home office, I copy the PST file over to the
laptop (same directory location). This approach has worked well for
probably 6-7 years now. I'm not sure that this fact is related to the
problem I'm having but I thought it was worth mentioning. Both systems
are running Windows XP SP 2.

However (and that's why I'm writing this post), suddenly most of the
mail folders have a filter applied. It's always the same one. The
filter shows only unread messages. I have actually used that filter
on a few folders to isolate but unread message, but I've used it very
infrequently.

So how come this filter appears in almost all my folders, including
ones I've just created?

-AH

I use OL 2003 on two different systems, a desktop and a laptop. When
I need to work outside my home office, I copy the PST file over to the
laptop (same directory location). This approach has worked well for
probably 6-7 years now. I'm not sure that this fact is related to the
problem I'm having but I thought it was worth mentioning. Both systems
are running Windows XP SP 2.

However (and that's why I'm writing this post), suddenly most of the
mail folders have a filter applied. It's always the same one. The
filter shows only unread messages. I have actually used that filter
on a few folders to isolate but unread message, but I've used it very
infrequently.

So how come this filter appears in almost all my folders, including
ones I've just created?

-AH

Hi,

I used to have OL 2002 and recently install Office 2003 and now use OL2003.
I am getting an error message that says:
------------------------------------------------------------ -------------------------------
Error while archiving folder "Sent Items" in store "Personal Folders". The
file C:Documents and SettingsmmossLocal SettingsApplication
DataMicrosoftOutlookarchive.pst has reached its maximum size. To reduce
the amount of data in this file, select some items that you no longer need,
and then permanently delete them by pressing SHIFT+DELETE. You could also
consider using the new Outlook Personal Folders file (.pst) introduced with
Outlook 2003 that provides greater capacity for storing items and folders.
------------------------------------------------------------ ---------------------------
The archive file is 1.8 GB and the main outlook file is 1.6 GB. Someone
suggested converting my pst file to unicode. I did some research in
Microsoft office online but could not find what I need. I don't have
exchange which it what most documents talk about. Does anyone have
directions to converting to a unicode pst file?

Also, if I need to break up my archive file into a couple of them how do I
do this?

Thanks,
--
Chuck W

After my son trashed my PC, I had to reformat and re-install Windows XP and
all the software.
I reloaded Office 2003 and opened the previously backed up .pst file. In
the Email part I now have 2 sets of personal folders. On top is the "new"
set the Archive folders and then Personal again. The last of which is my
old one and the one I want to use. Also, the newly received email goes to
the inbox of the "new" personal folders which is also duplicated in
favorites.
How do I get rid of the first set of personal folders and its inboxes?
Thanks,
Craig

In Office-2003 everything works fine but that. I need spelling in English and
Spanish but no way. In the Outlook --> Options -> Spelling and grammar, the
grammar area is not available, and the Custom Disctionary is not a dictionary
at all but a list of words that I prepared months ago, before upgrading to
Office 2007, for the spelling to accept as valid.

Since it never happened to me before I suspect that OL-2007 left something
behind that prevents OL-2003 to access the dictionaries. If I'm right,
1) Uninstalling OL-2003,
2) Deleting ALL folders/files related to any Office; and,
3) Reinstalling Office-2003 back could help, but I don't know how to
performd step 2.

Can anybody help?

My organization has been having trouble managing correspondence as we have a
mixture of fax, email, and standard mail correspondence. We are now trying to
save all types of correspondence for each of our contacts/suppliers in their
individual folders in WIndows. Our network has both MACs and PCs, we need to
be able to access the mail easily from both platforms.

Currently we have our emails saved in personal folders through outlook 2003,
but from now on we want to save them directly as text files onto our network,
so we can look at the list of all correspondence thought the one folder in
Windows, and so they don't have to be accessed via outlook.

2 questions:
1. How do I save the existing emails we have in the pst folders as text
files? Do I have to do them manually, one by one, or is there a way I can do
it with an entire folder.

2. What is the easiest way to save new emails as text files... again, can I
automate it somehow so the filename is automatically generated or do I have
to do it manually by typing in the new filename? If you can do it
automatically, how is the filename generated? (we would like to have it with
the date, the contact name, and the subject line)

Any help/guidance appreciated.

Mahameru
--

I have a user that has been saving his messages as .msg files into a folder
on our server. We use Exchange Standard and are looking at upgrading to
Enterprise version because of the db limitation. My question is... what
problems would we have by saving messages to a folder on our file server
instead of upgrading to the Enterprise version. I am not talking about using
..pst files. The user saves each message that he wants to keep onto the file
server. I have not been able to come up with any reason why he cannot do
this.

I have a 26mb Outlook 2003 archive.pst file in which Outlook 2003 sees
nothing inside. I've mounted it successfully, it's not password protected, or
encrupted.
All I see is a empty Deleted Items, Sent Items, Search Folder from Outlook
2003

When I ran scanpst on archive.pst, it found Errors to repair, and it found
10 folders and 700 items. When it fixed it, I restarted Outlook 2003 and
there was still nothing inside.

With personal.pst, scanpst found 9 folders and 1092 items, it found errors
too and it was fixed, but Outlook 2003 still couldn't see anything.

If it is truly empty, why is archive.pst still 26mb and why did scanpst find
10 folders and 700 items?

Thanks

I've got loads of sub-folders.

On my i-phone, everything is syncing fine, but my folder tree is exploded
totally open. So, to scroll down to a folder at the bottom of the tree takes
many many many scroll swipes.

There's got to be away to "close" the folders so that only the top levels
are visible.

Any advice (besides "get rid of the iphone")?

I have to archive (document files) off of our server that have not been
opened or used after a certain date. Is the date accessed property the
accurate field to use when archiving these files. If so is there a
powershell or other script to display these files and their folders on our
file server?

Thanks

I've got loads of sub-folders.

On my i-phone, everything is syncing fine, but my folder tree is exploded
totally open. So, to scroll down to a folder at the bottom of the tree takes
many many many scroll swipes.

There's got to be away to "close" the folders so that only the top levels
are visible.

Any advice (besides "get rid of the iphone")?

Before I upgrade from Outlook 2002 to 2003, how should I handle the archive
files so that the old archive is combined with the new archive?

Hi Guys!! I'm using OL 2003 and trying to move my archived Contacts to my
flash drive. When I try to do that I get the above message. Any ideas as to
what I can do to make this work? I know I could just export the contacts and
save them that way, but all the gurus here in the discussion group say not to
do it that way.....so am trying to do it the right way. THANKS for any help
you can give me!!!

Is there some way to export a list of my Outlook Folders into a file? Maybe
with a macro? Any advice is appreciated.

Hi Guys!! I'm using OL 2003 and trying to move my archived Contacts to my
flash drive. When I try to do that I get the above message. Any ideas as to
what I can do to make this work? I know I could just export the contacts and
save them that way, but all the gurus here in the discussion group say not to
do it that way.....so am trying to do it the right way. THANKS for any help
you can give me!!!

I saw ithe basic answer n a 2007 forum post to this question from Sue Mosher
("If you want the new folder to be archived, just make sure its Properties
dialog shows the archiving feature turned on and pointing to the right
archive" ....but a few things are still not clear:

1: If I have moved email from another folder to the new folder will this
change be reflected in the archive file?

2: On the Default Archive Settings there is a box checked by default called
"Delete expired items (email folders only) -- what does this refer to, i.e.
what is an expired item

3: Is there any reason that after a major Personal Folder reorganization
where many folders are re-named and some folders are under the newly renamed
folders as subfolders, does it not make sense to start a new archive file?

4: If I do want to start a new archive file (e.g., archiveAprl10.pst) am I
correct that I just change the file name via "move old items to.." in the
default settings and that will create a new archive with copies of all the
selected folder email as of that date?

Thanks in advance ...

I have had this happen a couple of times and we cannot figure out why. We are
running laptops on a simple LAN network in the office. I am running Outlook
2003. Recently, we had to "clean" my laptop due to some issues. We archived
everything on the server and formatted and reinstalled everything. After
that, we took the archived outlook .pst and put our folders and emails back
in.

Now, I am missing all emails from just a few of my folders for a 2 month
period. This period coincides with my last backup and the date of the backup
for the reinstall. But it is not all of my emails, only a few folders.

I am guessing they are still around. This problem is well above my grade to
figure out the solution, so any assistance would be greatly appreciated.

I am a new administrator for a large Exchange 2003 organization that is just
getting off the ground. We had to recently reconfigure replication of a
public folder. It was set to replicate content to a number of servers when
it really was meant to reside only on a couple of servers. To make the
change, from within ESM I went to our Enterprise Administrative Group and to
the Folders folder, to Public Folders, to the top level folder that had been
created for the branch office to migrate their public folders into and I
went into the properties of this branch office public folder then to the
replication tab and changed the servers listed there, removing seven servers
originally listed and leaving only two.

I noticed that almost immediately the name of the Branch Office Public
folder disappeared from the Public Folder Store/Public Folder folder of the
Servers which were removed from this list for content replicas... BUT I
still see the Branch Office Public Folder listed in the Public Folder
Store/Public Folder INSTANCES folder of these same servers. No one ever used
the copy replicas that were specified before, and they were not needed,
which is why they were removed from the replication list for this folder.

My question is, I am puzzled as to the difference and distinction between
the Public Folders folder and the Public Folder Instances folder seen within
the server's Public Folder Store. Most importantly I would like to know if
it is "Safe" to remove the apparent replicas of the Branch Office Public
Folder which remain in these Public Folder Instances folders on the various
servers which have been removed from the original replication list? The
Branch office has since migrated several hundred public folders into their
copy of this top level public folder and I most certainly wouldn't want to
unintentionally impact those!

Is this "replica" I see in the Public Folder Instances folder of these other
servers actually the content replica still existing in the state it was in
prior to removal of these servers from the content replication list? And
will removal of it from these other servers have any impact at all on the
main copy which I wish to have remain intact?

Thanks in advance for any guidance and advice!

Maureen

I had copied 2 client archive files to my computer to look at them regarding
reducing their size, and now I can't delete them.

They show up when I open my Outlook as 2 archive folders - they are both
exactly the same - and I can expand them and see all the emails etc in them.
They are both big - 450 Mb.

However when I try to close them I get the message box saying The operation
failed - an object could not be found.

And when I click on either one and select Properties - advanced - I get the
same error message.

I would like to get rid of these. Help !

OL 2003, Win XP Pro

Home Page address assigned to pst folder: http://www.aipb.org
------------------
I have a pst file to which I've assigned a Home Page. Whenever I select the
filename from the All Mail Folders bar on the left (to access the Home
Page), I get this message:
================
ERROR

A Runtime Error has occurred.
Do you wish to Debug?

Line: 454
Error: Unspecified error.

Yes No
================
I select No, and the page loads.

If I select Yes, a script debugger opens, taking me to the problem line
(454) in the programming code of the webpage. I have no idea what to do from
here, if anything. (???)

I'm guessing (due to the error context & debugging action) that the problem
is with the webpage programming and not with Outlook.

What do I do? Contact the webmaster or owner of the webpage? Unassign the
Home Page and access it a different way (such as Shortcuts)?

I don't have a webpage of my own yet, so I have no clue about these matters.

Any helpful direction is welcome.
--
Summer
(no email)

Hello Friends,
I need a suggestion on archiving solution.
One of my client have exchange 2003 servers and mailbox is somewhere around 14XXXX and size of the database is 3TB
I need good archiving solution.
One question i have is : Do we really need SQL database?
can't i go without SQL Database?
Can store the archived data in a disk or tape?
I am searching for cheap and best.
please give me good link


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